Manager, Accounting & Financial Operations

Helrich Coaching & Leadership Advisory; Miami (FL); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Professional development support

Job summary

Family Office of a Prominent Latin Music Artist seeks a Manager, Accounting & Financial Operations to lead day-to-day finance across the artist's business and personal holdings in Miami. You will own the general ledger, bank reconciliations, and monthly statements, reporting to the Fractional CFO.

Responsibilities include coordinating weekly payment cycles, managing intercompany cash flow, and maintaining audit-ready documentation for all contracts and transactions.

Qualifications

• Bachelor's degree in Accounting, Finance or a related field.
• 3–5 years of progressive accounting experience, including accounts payable, reconciliations and month-end close.
• Experience managing accounting for multiple entities; proficiency in AgilLink or similar cloud-based platform.
• Advanced Excel skills; bilingual in English and Spanish preferred.

Responsibilities

• Maintain the general ledger for all entities (record label, name & likeness, touring, personal ventures).
• Complete monthly reconciliations and prepare draft financial statements for CFO review.
• Manage weekly payment cycle and intercompany cash flow; ensure net terms and timely approvals.
• Coordinate with staff accountants and external bookkeepers on cross-entity work.

Skills

Accounting experience

Advanced Excel

Education

Bachelor's degree in Accounting, Finance or related field

Tools

AgilLink

Excel

Job description

Family Office of a Prominent Latin Music Artist

Manager, Accounting & Financial Operations

Location: Miami, FL | Type: Full-time, in person | Reports to: Fractional CFO | Pay: $80K–$100K base + bonus

Position Overview

The family office of a prominent Latin music artist is seeking a Manager, Accounting & Financial Operations to lead day-to-day finance across the artist's business and personal holdings. These include a record label, a name and likeness business, a touring company, and personal ventures and investments.

Reporting directly to the Fractional CFO, this person will be the primary on-site finance professional.

The role owns the weekly payment cycle, maintains accurate books across all entities, and gives the CFO and family a clear view of cash, spending and obligations.

The position is well suited to an accountant ready to take on broader ownership than a staff role provides. It offers direct exposure to family office wealth management and to the business side of a major music career.

Key Responsibilities

• Maintain the general ledger in AgilLink for all entities, including the record label, name and likeness business, touring company and personal ventures
• Complete monthly bank, credit card and intercompany reconciliations and resolve discrepancies promptly
• Prepare draft monthly financial statements and variance reports for review by the Fractional CFO
• Maintain complete, audit-ready documentation for all transactions, including W-9s, invoices, contracts and ACH records

Accounts Payable & Cash Management

• Manage the weekly payment cycle, from invoice intake (Monday to Tuesday) and ACH setup (Tuesday to Wednesday) through approval and Friday fund transfers
• Route approvals according to the Delegated Authorities Table and escalated rush or exception payments to the CFO
• Pay vendors on net 30 terms within five business days of approval
• Prepare the weekly cash flow summary, disbursement report and receipt log

Family Office Financial Management

• Track personal, household and lifestyle expenses and investment income against budget
• Identify spending that is trending over budget and report it to the CFO with supporting detail
• Maintain current visibility into cash balances and upcoming obligations across all accounts
• Reconcile royalty, licensing and brand partnership income against contract terms and prepare royalty payment schedules for approval
• Support tour budgeting, expense tracking, and payments to touring staff and international contractors
• Coordinate with staff accountants and outside bookkeepers on cross-entity work as the team grows

Compliance & External Partners

• Serve as the day-to-day contact for the outside CPA firm on tax filings and audit preparation
• Apply and help enforce the internal controls and procurement procedures established by the CFO
• Recommend process and systems improvements as the office scales

Reporting & Stakeholder Communication

• Prepare materials for and participate in the weekly stakeholder meeting on cash inflows and outflows
• Build and maintain financial dashboards for the CFO and family stakeholders
• Present financial information clearly to non-financial stakeholders, including the artist's team

Qualifications

Required

• Bachelor's degree in Accounting, Finance or a related field
• 3 to 5 years of progressive, hands-on accounting experience, including accounts payable, reconciliations and month-end close
• Experience managing accounting for multiple entities
• Proficiency in AgilLink or a comparable cloud-based accounting platform
• Advanced Excel skills
• Based in Miami, FL, or willing to relocate before the start date

Preferred

• Experience in a family office, private wealth or high-net-worth household environment
• Background in music, entertainment, touring or royalty accounting
• Experience coordinating with an outside CPA firm
• CPA candidate or progress toward certification
• Bilingual in English and Spanish

Personal Attributes

• Exercises discretion and handles sensitive personal and financial information with complete confidentiality
• Combines technical skill with sound judgment, strong interpersonal skills and practical street smarts
• Adapts well to a fast-paced, high-profile and unconventional environment
• Takes direction well, follows through reliably and raises concerns through the appropriate channels
• Communicates financial information clearly to people outside of finance
• Manages recurring deadlines across multiple entities with strong attention to detail

Compensation & Benefits

• Compensation: $80,000–$100,000 base salary, based on experience, plus a performance bonus
• Benefits: Health, dental and vision insurance, paid time off, and support for professional development