Management Services Specialist

Atlanta Regional Commission; Atlanta (GA); On-site; USD 52,000 - 76,000; Full time

Job summary

The Atlanta Regional Commission (ARC) seeks a Management Services Specialist to provide advanced administrative support, program and data analysis, and maintain accurate databases and tracking tools within the Access to Services unit. Responsibilities include data entry, reporting, project coordination, and coordination of meetings and events.

Ideal candidates will have a high school diploma or GED with 4 years of related experience, strong Microsoft Office skills, and the ability to work

Qualifications

• High School Diploma or GED plus four years of related admin support or customer service experience.
• Equivalent combination of education and experience may be acceptable.
• Knowledge of the Aging Network and aging/disabilities field.
• Knowledge of financial transactions and travel arrangements.
• Proficient with Microsoft Office Suite and data management systems.
• Ability to work independently, manage priorities, and meet deadlines.

Responsibilities

• Prepare, organize, and maintain files, logs, records, and schedules.
• Assist with meeting/event planning and logistics.
• Support marketing/communication efforts, update websites, send email blasts.
• Perform basic research and compile data into charts/reports.
• Compile and track data; produce standard reports and documents.
• Maintain Standard Operating Procedures for the unit.
• Process invoices, procurements, travel arrangements; manage internal transactions.
• Provide other duties to support agency goals.

Skills

Administrative support

Data analysis

Project coordination

Communication

Time management

Education

High School Diploma or GED

Tools

Microsoft Office Suite

DAS Data System

Data management systems

Job description

The Atlanta Regional Commission (ARC) is the regional planning and intergovernmental coordination agency that focuses on issues critical to the region’s success, including growth and development, transportation, water resources, services for older adults, and workforce solutions. ARC is dedicated to unifying the region’s collective resources to prepare the metropolitan area for a prosperous future. This is done through professional planning initiatives, the provision of objective information, and the involvement of the community in collaborative partnerships. The Management Services Specialist will work in coordination with the Access to Services Unit Manager and team members to provide advanced and complex administrative support that includes program and data analysis as well as maintaining accuracy of databases and tracking tools. These services include but are not limited to Aging and Disability Resource Connection (ADRC), Nursing Home Transitions, MDSQ and Community Options Counseling programs. This role includes responsibilities related to the support of the Access to Services team. It provides maintenance and development of workflow and process tracking mechanisms to ensure standards of promptness are met per state policy and internal protocol; includes data entry in the DAS Data System (DDS); compilation and reconciliation of monthly expenses; mailings to remote team members as well as to individuals in the community; calls to nursing home staff and other professionals.

• Prepares, organizes, and maintains files, logs and records; enters and updates system data; reviews and maintains schedules; photocopies documents; maintains and secures confidential and sensitive information;
• Assists and provides support in meeting and/or event planning; coordinating event logistics and dissemination of information;
• Assists staff with marketing and/or communication efforts by updating websites, preparing email blasts; and preparing marketing and communication materials from draft copy;
• Provides basic research in assigned area; compiling information and entering information into related databases; extracts information from databases and creates and edits charts and reports;
• Compiles, organizes, and tracks data and information; reviews and verifies data for accuracy and completion; prepares and distributes standard reports, notices, requests, documents and/or correspondence; monitors completion, authorization and timely return of applicable documents and forms;
• Responsible for maintaining all Standard Operating Procedures needed to identify the work of the unit;
• Processes and monitors status of a variety of administrative and financial transactions such as invoice payment, credit card reconciliation/payment, procurement forms and/or travel arrangements; coordinates internal office transaction processes;
• Perform other duties as assigned to support agency goals and objectives.

• High School Diploma or GED and four (4) years of related administrative support or customer service experience
• An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.

Or

Special Requirement:

• Selected candidate will be subject to a criminal background check.

• Knowledge of the Aging Network, experience in the field of aging/disabilities
• Knowledge of financial transaction processing such as paying invoices, procurement processing and/or travel arrangements
• Knowledge of software applications used to create charts, graphs, and other visual documents
• Skilled in processing and tracking transactions including financial materials and/or program applications
• Ability to work in collaboration with other team members and unit supervisors
• Ability to compile and assess data to identify trends
• Ability to work independently, establish priorities and organize work
• Ability to multi-task with attention to detail and strong time management skills
• Ability to organize tasks, meet deadlines, and manage and prioritize competing demands
• Possess excellent communication skills, including both written and verbal
• Possess excellent customer service skills
• Knowledge of database operations sufficient for entering and extracting data
• Possess strong analytical, technical, and organizational skills
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams and PowerPoint) and data management systems.