Management Assistant, Southeast Zone

Siemens Healthineers AG; Phoenix (AZ); Hybrid; USD 64,000 - 88,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Life insurance

Long-term disability

Short-term disability

Paid parking/public transportation

Paid time off

Paid sick time

Safe time

Job summary

Siemens Healthineers AG is seeking a highly organized Management Assistant for a remote role supporting multiple senior executives in the Imaging Sales Business. The position is remote with a preference for the Phoenix area, Western U.S., and involves calendar management, travel planning, expense processing, and cross-functional project support.

Ideal candidates have at least 2 years in professional support, strong MS Office skills, and the ability to work independently in a fast-paced

Qualifications

• Experience supporting senior-level executives with discretion.
• Advanced in Microsoft Office Suite (Outlook, Excel, PowerPoint).
• Minimum of 2 years in a professional support role.

Responsibilities

• Provide proactive administrative support to multiple executives and their teams.
• Manage complex calendars, schedule meetings, coordinate travel, and arrange meals and logistics.
• Prepare, proofread, and edit presentations and correspondence.
• Process expense reports, purchase requisitions, and follow up on reimbursements and invoices.
• Support onboarding for new employees, including orientation activities and IT access.
• Coordinate and establish all travel arrangements, including arrangements for meetings and catering.
• Assist in budgeting and monthly budget activity analysis.
• Handle confidential information and manage multiple workstreams.

Skills

Executive support

Calendar management

Travel coordination

Remote work

Tools

Outlook

Excel

PowerPoint

Job description

## Management Assistant, Southeast ZoneApply: Remote: ATL AB: Full time: Posted Today: R-32054Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably. Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.Organizes office administration, in support of an assigned Executive, Head or Manager.We’re looking for a dynamic and highly organized **Management Assistant** to join our Imaging Sales Business at Siemens Healthineers. This remote role supports multiple senior executives and their teams, providing high-level administrative assistance across calendars, meetings, travel, expenses, presentations, and customer interactions. You’ll also play a key role in supporting cross-functional projects and department initiatives. Should be located in Western U.S. with Preference for Phoenix area. **Responsibilities**:* Provide proactive administrative support to multiple executives and their teams* Manage complex calendars, schedule meetings, coordinate travel, and arrange meals and logistics* Prepare, proofread, and edit presentations and correspondence* Process expense reports, purchase requisitions, and follow up on reimbursements and invoices* Support onboarding for new employees, including scheduling orientation activities, coordinating access and equipment, and serving as a friendly point of contact* Act as a liaison for IT and facilities issues* Organize virtual and in-person meetings, reserve conference rooms, and coordinate catering* May assist in preparing annual budgets, and completes analysis of monthly budget activity.* Assist with customer-facing interactions and communications* Coordinates and establishes all travel arrangements, and reconciles travel and expense reports.* Contribute to special projects and department-wide initiatives, including research, coordination, and execution support* Assists in integration of new office technologies and systems as appropriate.* Monitors all information flow, including maintaining paper and electronic files. **Required Knowledge/Skills, Education, and Experience*** Proven ability to thrive in a fast-paced, remote environment with shifting priorities* Experience supporting senior-level executives with discretion and professionalism* Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)* Strong time management, prioritization, and interpersonal skills* Detail-oriented mindset with the ability to work independently and take initiative* Comfortable handling confidential information and managing multiple workstreams* Minimum of 2 years experience in a professional support role**Who we are**: We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.**How we work:** When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.To find out more about Siemens Healthineers businesses, please visit our company page here.The base pay range for this position is:$64,310 - $88,429Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.If this is a commission eligible position the commission eligibility will be in accordance with the terms of the Company's plan. Commissions are based on individual performance and/or company performance.The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan. life insurance, long-term and short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time.