Management Assistant, Southeast Zone

Siemens Healthineers AG; Atlanta (GA); Remote; USD 64,000 - 88,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Life insurance

Disability insurance

Parking

Paid time off

Paid sick leave

Job summary

Siemens Healthineers is seeking a highly organized Management Assistant to support the Imaging Sales team remotely, coordinating calendars, travel, expenses, and customer interactions for multiple senior executives.

This role emphasizes cross-functional project support, onboarding for new employees, and budget analysis, with a preference for Western U.S. locations, including Phoenix area.

Qualifications

• Experience supporting senior executives with discretion and professionalism.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint).
• Minimum 2 years experience in a professional support role.
• Strong time management and interpersonal skills.
• Detail-oriented with ability to work independently.

Responsibilities

• Provide proactive administrative support to multiple executives and their teams.
• Manage complex calendars, schedule meetings, coordinate travel, and arrange meals and logistics.
• Prepare, proofread, and edit presentations and correspondence.
• Process expense reports, purchase requisitions, and follow up on reimbursements and invoices.
• Support onboarding for new employees, including scheduling orientation activities, coordinating access and equipment, and serving as a friendly point of contact.
• Act as a liaison for IT and facilities issues.
• Organize virtual and in-person meetings, reserve conference rooms, and coordinate catering.
• May assist in preparing annual budgets, and completes analysis of monthly budget activity.
• Assist with customer-facing interactions and communications.
• Coordinates and establishes all travel arrangements, and reconciles travel and expense reports.
• Contribute to special projects and department-wide initiatives, including research, coordination, and execution support.
• Assists in integration of new office technologies and systems as appropriate.
• Monitors all information flow, including maintaining paper and electronic files.

Skills

Executive support

MS Office

Time management

Communication

Discretion

Remote work

Tools

Microsoft Office

Job description

Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

Organizes office administration, in support of an assigned Executive, Head or Manager.

We’re looking for a dynamic and highly organized Management Assistant to join our Imaging Sales Business at Siemens Healthineers. This remote role supports multiple senior executives and their teams, providing high-level administrative assistance across calendars, meetings, travel, expenses, presentations, and customer interactions. You’ll also play a key role in supporting cross-functional projects and department initiatives.

Should be located in Western U.S. with Preference for Phoenix area.

Responsibilities

• Provide proactive administrative support to multiple executives and their teams
• Manage complex calendars, schedule meetings, coordinate travel, and arrange meals and logistics
• Prepare, proofread, and edit presentations and correspondence
• Process expense reports, purchase requisitions, and follow up on reimbursements and invoices
• Support onboarding for new employees, including scheduling orientation activities, coordinating access and equipment, and serving as a friendly point of contact
• Act as a liaison for IT and facilities issues
• Organize virtual and in-person meetings, reserve conference rooms, and coordinate catering
• May assist in preparing annual budgets, and completes analysis of monthly budget activity.
• Assist with customer-facing interactions and communications
• Coordinates and establishes all travel arrangements, and reconciles travel and expense reports.
• Contribute to special projects and department-wide initiatives, including research, coordination, and execution support
• Assists in integration of new office technologies and systems as appropriate.
• Monitors all information flow, including maintaining paper and electronic files.

Required Knowledge/Skills, Education, And Experience

• Proven ability to thrive in a fast-paced, remote environment with shifting priorities
• Experience supporting senior-level executives with discretion and professionalism
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
• Strong time management, prioritization, and interpersonal skills
• Detail-oriented mindset with the ability to work independently and take initiative
• Comfortable handling confidential information and managing multiple workstreams
• Minimum of 2 years experience in a professional support role

Who we are

We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.

When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

To find out more about Siemens Healthineers businesses, please visit our company page here.

The Base Pay Range For This Position Is

$64,310 - $88,429

Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.

If this is a commission eligible position the commission eligibility will be in accordance with the terms of the Company's plan. Commissions are based on individual performance and/or company performance.

The Company offers the following benefits for this position, subject to applicable eligibility requirements:

• medical insurance
• dental insurance
• vision insurance
• 401(k) retirement plan.
• life insurance
• long-term and short-term disability insurance
• paid parking/public transportation
• paid time off
• paid sick and safe time.

Equal Employment Opportunity Statement: Siemens Healthineers is an Equal Opportunity and Affinitive Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law:

Applicants and employees are protected under Federal law from discrimination. To learn more, click here.

Reasonable Accommodations:

Siemens Healthineers is committed to equal employment opportunity. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations.

California Privacy Notice:

California residents have the right to receive additional notices about their personal information. To learn more, click here.

Export Control:

“A successful candidate must be able to work with controlled technology in accordance with US export control law.” “It is Siemens Healthineers’ policy to comply fully and completely with all United States export control laws and regulations, including those implemented by the Department of Commerce through the Export Administration Regulations (EAR), by the Department of State through the International Traffic in Arms Regulations (ITAR), and by the Treasury Department through the Office of Foreign Assets Control (OFAC) sanctions regulations.”

Data Privacy:

We care about your data privacy and take compliance with GDPR as well as other data protection legislation seriously. For this reason, we ask you not to send us your CV or resume by email. We ask instead that you create a profile in our talent community where you can upload your CV. Setting up a profile lets us know you are interested in career opportunities with us and makes it easy for us to send you an alert when relevant positions become open.

To all recruitment agencies:

Siemens Healthineers does not accept agency resumes. Please do not forward resumes to our jobs alias, employees, or any other company location. Siemens Healthineers is not responsible for any fees related to unsolicited resumes.