Management Assistant II - Office of Heat Response and Mitigation (Temporary)

City of Phoenix; Phoenix (AZ); Sur place; USD 73 000 - 118 000; Plein temps

Avantages offerts par ce poste

Traditional pension

401(a) and 457 plans

Medical options (HMO/PPO/HSA)

Résumé du poste

City of Phoenix is seeking a Management Assistant II for the Office of Heat Response and Mitigation. The role supports the Shade Phoenix Plan, Climate Action Plan, and Heat Response Plan, strengthening administrative systems, policies, and practices. Supervisory responsibilities are included and the position reports to the Director.

The ideal candidate is proactive, able to engage City Council offices and the public, and capable of supporting a fast-paced governmental environment.

Qualifications

• Three years of professional-level experience in research, finance or public administration.
• Master's degree in business or public administration, or a related field.
• All finalists for positions are subject to a criminal background check.
• Some positions require the use of personal or City vehicles on City business and a valid driver's license.

Responsabilités

• Conduct independent research.
• Prepare program reports and presentations.
• Maintain internal and public-facing websites and databases.
• Support grant applications and reporting.
• Coordinate engagement with internal and external partners.
• Manage budgets, contracts, and procurement activities.

Connaissances

Heat response knowledge

Mitigation programs

Stakeholder engagement

Excellent communication

Proactive mindset

Formation

Master's in business or public administration

Outils

Legistar

SAP

Concur Solutions

Microsoft Office

Description du poste

About This Position

The City of Phoenix Office of Heat Response and Mitigation is charged with establishing and implementing a cohesive strategy to address the growing hazard of urban heat in the nation's hottest large city. The office develops plans and programs that include short-term strategies to protect public health during extreme heat events and long-term strategies to create a cooler, safer, and more comfortable city for all.

The Office of Heat Response and Mitigation is seeking a Management Assistant II to support essential administrative and management functions related to the Shade Phoenix Plan, the Climate Action Plan, and the Heat Response Plan. This position plays a key role in strengthening the City's administrative systems, policies, procedures, and practices.

Primary Responsibilities Include, But Are Not Limited To

• Conducting independent research
• Preparing program reports and presentations
• Maintaining internal and public-facing websites and databases
• Supporting grant applications and reporting
• Coordinating engagement with internal and external partners
• Managing budgets, contracts, and procurement activities.

The successful candidate will also contribute to shaping the strategic direction of the Office of Heat Response and Mitigation and advancing the City's broader heat-resilience initiatives. The position reports to the Director of the Office of Heat Response and Mitigation and includes supervisory responsibilities.

Candidates should be highly motivated, proactive, and able to identify and address priority needs with minimal direction.

The is a temporary position that is funded through December 2026 and is expected to become regular in time to continue into the new calendar year. While temporary, this position will have benefits but will not earn city retirement credits or participate financially into the city's retirement program. If the successful candidate is a current City employee, all benefits will still be applicable, and the employee will still contribute to their pension. Temporary positions are not covered under civil service rules, and thus employment is considered "at-will" and employees may be separated at any time.

IDEAL CANDIDATE

• Knowledge of heat response and mitigation programs and strategies.
• Knowledge of Legistar, SAP, Concur Solutions and Microsoft Office products.
• Innovative, adaptable, and ready to jump in to support the department goals and initiatives.
• Ability to effectively engage with City Council offices, city management, and the public.
• Ability to work for a fast-paced large governmental or similar agency providing high level administrative and management support.
• Ability to multi-task and have excellent follow through skills.
• Excellent communication skills.

SALARY

Pay Range: $72,675.20 to $118,352.00 annually.

Hiring Range: $72,675.20 to $107,348.80 annually.

Pay Range Explanation

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Benefits

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information.
• 401(a) and 457 plans with employer contributions.
• Choice of generous medical HMO, PPO, or HSA/HDHP plans.
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan.
• Wellness incentive of up to $720 annually.
• Dental, vision, and life insurance options.
• Employer paid long-term disability.
• Free Bus/light rail pass.
• Tuition reimbursement program up to $6,500 per year.
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days.
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period.
• Federal Student Loan Forgiveness offered through Savi.

For more details, visit: Unit 007 Benefits

Minimum Qualifications

• Three years of professional-level experience in research, finance or public administration.
• Master's degree in business or public administration, or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• For information regarding pre-screening and driving positions, click here.
• The City job description can be found here.

Preferred Qualifications

The minimum qualifications listed above, plus:

• Experience coordinating schedules and programs across departmental and citywide teams.
• Experience with City of Phoenix budget, fiscal, and contract processes.
• Experience developing and implementing process improvements and procedures.
• Strong written and oral communication skills, including experience developing reports and presentations.
• Experience working with SAP Enterprise.
• Experience creating, managing, and monitoring tracking systems.
• Experience with grant writing and reporting.
• Proficiency or fluency in Spanish.

RECRUITMENT DATES

Recruitment closes October 21, 2026. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

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• If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at [phone] or by text at [phone]. You may also fill out and submit a Reasonable Accommodation Request Form.

REFERENCE

Management Asst II, JC:05320, ID# 62811, 10/14/26, USM, SG, Benefits:007

Building the Phoenix of tomorrow.

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.