Management Assistant II - Public Transit Department

City of Phoenix; Phoenix (AZ); Hybrid; USD 73,000 - 118,000; Full time

Benefits offered by this job

Pension plan

City benefits package

Free transit pass

Job summary

The City of Phoenix is seeking a Management Assistant II in the Public Transit Department, Facilities Division. The role reports to the Program Manager and supports administration, contracts, budget tracking, and compliance with federal requirements.

Telework eligibility may be evaluated after 90 days, with in-person attendance as required. Ideal candidates will have strong organizational skills and experience with Legistar, SAP, Concur Solutions, and Microsoft Office.

Qualifications

• Three years of professional-level experience in research, finance or public administration.
• Master's degree in business or public administration, or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.

Responsibilities

• Provide oversight to property management contracts and various administrative tasks.
• Support budget tracking and preparation, and contract management.
• Coordinate badges, security functions, and insurance restitution for facilities.
• Supervise staff as assigned and ensure compliance with FTA requirements.

Skills

Public admin

Organizational skills

Problem solving

Education

Master's degree in business or public administration

Tools

Legistar

SAP

Concur Solutions

Microsoft Office

Job description

About This Position

Phoenix is the 5th largest city in the country, serving as Arizona's center of government, commerce, and culture. It is emerging in the new economy with strength in high technology, manufacturing, bioscience research, and advanced business services. Phoenix is a progressive city, brimming with sports and cultural attractions, distinctive restaurants, fascinating museums, diverse residential options, and endless outdoor opportunities.

About This Position

Phoenix is the 5th largest city in the country, serving as Arizona's center of government, commerce, and culture. It is emerging in the new economy with strength in high technology, manufacturing, bioscience research, and advanced business services. Phoenix is a progressive city, brimming with sports and cultural attractions, distinctive restaurants, fascinating museums, diverse residential options, and endless outdoor opportunities.

The Public Transit Department has a vacancy for a Management Assistant II position. This position reports to the Program Manager within Public Transit Department, Facilities Division, Facilities Administration Section. The section provides technical guidance and oversight to subrecipients of Federal Transit Administration (FTA) funding, in addition to other administrative, operational and maintenance support. This oversight will ensure compliance with the FTA requirements for property acquisition and disposal, Public Transportation Agency Safety Plan, and the Transit Asset Management Program across the region. This technical section will also have Division administrative responsibilities, including budget preparation, managing three contracts, providing badging and security functions, and overseeing the Facilities insurance restitution program. This position requires for the Management Assistant II to obtain a Transit Safety and Security Program (TSSP) certification within the first two years of employment. The Management Assistant II will potentially supervise two supervisory and professional staff who are responsible for two property management contracts, one vending contract, providing badging lead and support functions, budget tracking and preparation, insurance restitution for facilities, and other administrative tasks. The work hours are Monday - Friday 8:00 AM - 5:00 PM. This position may in some instances work 40-50 hours a week unless otherwise assigned without additional compensation. The new employee in the position will be assessed for telework eligibility after completing 90 days of employment with the Department. If telework is not approved at that time, a second evaluation will occur at 180 days. Attendance of in-person meetings will still be required. This position may be assigned to report to the transit headquarters building (302 N 1st Ave, Phoenix), the West Transit Facility, the South Transit Facility or the North Transit Facility for extended periods of time or permanently, depending on the business and customer service need.

IDEAL CANDIDATE

• Strong organizational and problem-solving skills.
• Knowledge of Legistar, SAP, Concur Solutions, and Microsoft Office products.

SALARY

Pay Range: $72,675.20 to $118,352.00 annually.

Hiring Range: $72,675.20 to $107,348.80 annually.

Pay Range Explanation

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Benefits

• Traditional pension with employer and employee contributions, click here for more details: Pension Information.
• 401(a) and 457 plans with employer contributions.
• Choice of generous medical HMO, PPO, or HSA/HDHP plans.
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan.
• Wellness incentive of up to $720 annually.
• Dental, vision, and life insurance options.
• Employer paid long-term disability.
• Free Bus/light rail pass.
• Tuition reimbursement program up to $6,500 per year.
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days.
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period.
• Federal Student Loan Forgiveness offered through Savi.

Minimum Qualifications

• Three years of professional-level experience in research, finance or public administration.
• Master's degree in business or public administration, or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• For information regarding pre-screening and driving positions, click here.
• The City job description can be found here.

Preferred Qualifications

• Public transit experience.
• Experience with facilities administration.
• Experience with Capital Improvement Projects and operating budgets.
• Experience with the Federal Transit Administration (FTA).
• Experience with managing property management contracts.
• Experience with Public Transportation Agency Safety Program.
• Experience with managing professional services contracts.
• Experience supervising professional level or administrative staff.

RECRUITMENT DATES

Recruitment closes October 15, 2026. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.
• If you are in need of computer resources, click here for free options.
• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.
• Explore other Employment Opportunities with the City of Phoenix.
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• If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at [phone] or by text at [phone]. You may also fill out and submit a Reasonable Accommodation Request Form.

REFERENCE

Management Asst II, JC:05320, ID# 63175, 10/02/2026, USM, GO, Benefits:007

Building the Phoenix of tomorrow.

#DoWorkThatMakesPhoenixWork

City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.