Human Resources Aide

City of Phoenix; Phoenix (AZ); On-site; USD 48,000 - 78,000; Full time

Benefits offered by this job

Traditional pension

401(a) and 457 plans

Medical plans (HMO/PPO/HSA)

City contribution to Post-Employment H

Wellness incentive

Dental, vision, life insurance

Long-term disability

Free Bus/Light Rail pass

Tuition reimbursement

Paid time off

Job summary

The City of Phoenix Public Works Department is seeking a Human Resources Aide to support payroll and leave for about 1,200 employees, onsite in Phoenix. You will process bi-weekly payroll, manage leave activity, assist with onboarding and separations, and monitor due dates related to salary reviews under MOUs.

Two years of college in HR or related field and at least one year in HR/clerical work are required, plus experience with HRIS.

Qualifications

• Two years of college majoring in public or human resources administration or related field.
• One year of experience as a human resources or administrative clerk.
• Two or more years of experience in customer service.
• One or more years of experience with HRIS.
• One or more years of payroll, leave, and personnel transactions.
• Experience with records management and HR trainings.

Responsibilities

• Process bi-weekly payroll and HR leave transactions.
• Prepare documentation for new hire onboarding and other separations.
• Manage employee leave and conduct leave analysis.
• Monitor due dates for Performance/Salary Review and MOUs/MOAs.
• Submit ILPA for industrial leave and monitor FMLA leave.
• Audit records and manage CDL processes including DOT exams and drug screenings.

Skills

Customer service

Attention to detail

Education

Two years college in HR/related field

Tools

HRIS

eCHRIS

Job description

The City of Phoenix Public Works Department is seeking a Human Resources Aide to support a department of approximately 1,200 employees with paraprofessional, technical, and specialized administrative work focused on payroll and leave. This onsite role supports core HR functions, including processing bi-weekly transactions and helping ensure leave and review schedules are completed accurately.

Role summary

In this position, you will process payroll and human resources leave transactions, manage employee leave activity, and assist with related HR processes such as onboarding and separation paperwork. You will also help monitor key due dates tied to Performance/Salary Review requirements to support timely salary increases in line with applicable MOU/MOA terms.

Responsibilities

• Process bi-weekly payroll and HR leave transactions.
• Prepare documentation for new hire onboarding, transfers, promotions, demotions, leave of absence, retirements, and other separations.
• Manage employee leave and conduct leave analysis.
• Monitor and process Performance/Salary Review due dates to support timely salary increases according to Memorandums of Understanding/Memorandums of Agreement (MOU/MOA).
• Submit Industrial Leave Pay Authorizations (ILPA) for employees on industrial leave.
• Monitor FMLA leave and submit leave corrections as needed.
• Perform routine audits.
• Manage Commercial Driver’s License (CDL) processes, including notifications and scheduling DOT Medical Exams and Drug & Alcohol screenings.
• Perform other related duties as assigned.

Requirements

• Two years of college majoring in public or human resources administration, industrial relations, psychology, or a related field.
• One year of experience as a human resources or administrative clerk.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists are subject to a criminal background check applicable to the department or position.
• Two or more years of experience in customer service.
• One or more years of experience working with a Human Resources Information System (HRIS).
• One or more years of experience processing payroll, leave, and personnel transactions.
• Experience assisting with records management and HR related trainings.

Technologies

• Human Resources Information System (HRIS)
• eCHRIS
• DOT Medical Exams
• Drug & Alcohol screenings

Compensation

• Pay range: $23.06 to $37.58 per hour.
• Hiring range: $23.06 to $34.08 per hour.
• The pay range represents the entire compensation range for the position classification, while the hiring range is an estimate based on skills, qualifications, experience, education, licenses, training, and internal equity.
• Internal only note: Pay grade 745. If selected, the salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance, including rules for promotions, demotions, lateral transfers, and possible classification/unit changes when pay grade digits change.

Benefits

• Traditional pension with employer and employee contributions
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for birth, adoption, or foster care placement within a 12-month period
• Federal Student Loan Forgiveness offered through Savi

Recruitment details

• Location: Phoenix, AZ (onsite)
• Minimum experience: 1 year
• Recruitment closes: October 15, 2026 at 11:59 p.m. (all materials must be received by this time)
• This is a position-based recruitment and will not result in any ongoing eligibility list.
• Recruitment and any selection processes may be used to fill other related vacancies within the organization now or in the near future.

Additional information

• Job interviews may be held by video or audio conference.
• Arizona at Work offers frequent classes to support resume writing, interviewing skills, and general career guidance.
• For accessibility assistance during any stage of the application process, contact the Human Resources Department at [phone] or via text at [phone].
• A Reasonable Accommodation Request Form may also be submitted.
• The City of Phoenix is an equal opportunity employer, and AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.