Management Assistant

City of Lubbock; Lubbock (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

City of Lubbock is seeking a qualified administrative/budget analyst to assist in budget preparation, analyze departmental information, and prepare reports for supervisor review. The role requires a bachelor’s degree in public administration or related field with municipal experience and a valid driver’s license.

The successful candidate will analyze personnel utilization, train needs, and supervise clerical staff while managing public inquiries and performing related duties as directed.

Qualifications

• Bachelor’s degree in public administration or related field with 6–18 months experience in municipal administration.
• Valid Driver's License.
• Ability to analyze problems and make sound recommendations.
• Speak and write effectively.
• Establish and maintain effective relationships with administrators, employees, and the public.
• Communicate effectively with others.

Responsibilities

• Assist in budget preparation and maintain records of budget status;
• Gather and analyze information and statistics on departmental activities;
• Prepare analyses, summary reports, presentations, and recommendations for review of supervisor;
• Conduct studies of personnel utilization and training needs;
• Relieve supervisor of routine administrative details;
• Answer inquiries from the public and handle general public relations work;
• Supervise the work of clerical employees;
• Coordinate various meetings for supervisor;
• Perform related duties as directed.

Skills

Analytical thinking

Written communication

Oral communication

Public relations

Education

Bachelor's degree in public administration or related field

6–18 months municipal administration experience

Tools

Computer literacy

Job description

• Assist in budget preparation and maintain records of budget status;
• Gather and analyze information and statistics on departmental activities;
• Prepare analyses, summary reports, presentations, and recommendations for review of supervisor;
• Conduct studies of personnel utilization and training needs;
• Relieve supervisor of routine administrative details;
• Answer inquiries from the public and handle general public relations work;
• Supervise the work of clerical employees;
• Coordinate various meetings for supervisor;
• Perform related duties as directed.

Completion of a bachelor degree in public administration or a related field with an additional six to eighteen months of experience in municipal administration; or any combination of relevant education and experience which provides the following:

Valid Driver's License

Knowledge of:

• The principles and methods of public administration;
• Use of computers in business applications;
• Statistics and research methods.

Ability to:

• Analyze problems and make sound recommendations;
• Speak and write effectively;
• Establish and maintain effective relationships with administrators, employees, and the public;
• Communicate effectively with others.

Physical Requirements

• Frequently lift and carry up to 10 pounds
• Occasionally lift and carry up to 25 pounds
• Occasionally walk during the shift
• Occasionally climb stairs and other inclined surfaces
• Occasionally bend and kneel during the shift