Management Assistant

City-of-Lubbock,-T; Lubbock (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

City of Lubbock, TX is seeking a Staff Assistant to support a department head or director with professional administrative duties. The role involves budget preparation, analyzing departmental data, preparing reports, and coordinating meetings for the supervisor.

The ideal candidate will have a bachelor’s degree in public administration or a related field and 6–18 months of municipal admin experience, plus a valid driver’s license. Strong communication and teamwork are essential.

Qualifications

• Bachelor degree in public administration or a related field, plus 6–18 months municipal admin experience or an equivalent combo.
• Valid Driver's License required.
• Strong analytical, written and verbal communication skills.

Responsibilities

• Prepare analyses, summary reports, presentations, and recommendations for supervisor.
• Assist in budget preparation and maintain budget status records.
• Gather and analyze information on departmental activities.
• Supervise clerical staff and coordinate meetings for supervisor.
• Answer inquiries from the public and handle public relations tasks.
• Relieve supervisor of routine administrative duties.
• Conduct studies of personnel utilization and training needs.
• Perform related duties as directed.

Skills

Public administration

Computers in business

Statistics & research methods

Education

Bachelor degree in public administration or related field

Tools

None

Job description

Performs professional administrative work as staff assistant to a department head and/or director.

• Assist in budget preparation and maintain records of budget status;
• Gather and analyze information and statistics on departmental activities;
• Prepare analyses, summary reports, presentations, and recommendations for review of supervisor;
• Conduct studies of personnel utilization and training needs;
• Relieve supervisor of routine administrative details;
• Answer inquiries from the public and handle general public relations work;
• Supervise the work of clerical employees;
• Coordinate various meetings for supervisor;
• Perform related duties as directed.

Completion of a bachelor degree in public administration or a related field with an additional six to eighteen months of experience in municipal administration; or any combination of relevant education and experience which provides the following:

Valid Driver's License

Knowledge of:

• The principles and methods of public administration;
• Use of computers in business applications;
• Statistics and research methods.

Ability to:

• Analyze problems and make sound recommendations;
• Speak and write effectively;
• Establish and maintain effective relationships with administrators, employees, and the public;
• Communicate effectively with others.

Physical Requirements

• Frequently lift and carry up to 10 pounds
• Occasionally lift and carry up to 25 pounds
• Occasionally walk during the shift
• Occasionally climb stairs and other inclined surfaces
• Occasionally bend and kneel during the shift