Public Works Admin Asst

City of Maypearl; Brookshire, Northern (TX, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

The City of Maypearl is seeking an Administrative Assistant to support the Public Works Department, serving as the main contact for residents, vendors, and City staff. The role involves organizing work and purchasing records and helping the Superintendent coordinate requests and schedules.

You will enter and track service requests, maintain logs and files, and prepare routine letters, notices, and reports. Strong data-entry, communication, and confidentiality are essential for timely, accurate

Qualifications

• High school diploma or equivalent.
• Strong customer service, written communication, organization, and accurate data-entry skills.
• Ability to use email, word processing, spreadsheets, and electronic record or work-order systems.
• Ability to manage competing requests, meet deadlines, maintain confidentiality, and work cooperatively with staff and the public.

Responsibilities

• Answer calls, emails, and in-person inquiries; document concerns and direct requests to the appropriate Public Works staff.
• Enter, track, and update work orders and service requests, including follow-up on status and completion.
• Maintain department files, logs, correspondence, equipment and project records in accordance with City procedures.
• Prepare letters, notices, forms, reports, meeting materials, and routine departmental communications.
• Help coordinate calendars, meetings, inspections, contractor visits, and field crew schedules as directed by the Superintendent.
• Process purchase requests, invoices, receipts, and vendor paperwork; reconcile supporting documentation before forwarding items for approval or payment.

Skills

Customer service

Written communication

Organization

Data-entry

Education

High school diploma or equivalent

Tools

Email client (Outlook)

Microsoft Word

Microsoft Excel

Electronic work-order system

Job description

Position Summary

The Public Works Administrative Assistant supports the day-to-day operations of the Public Works Department. This position serves as a point of contact for residents, vendors, and City staff; keeps work and purchasing records organized; and helps the Superintendent coordinate requests and schedules.

Essential Duties and Responsibilities

• Answer calls, emails, and in-person inquiries; document concerns and direct requests to the appropriate Public Works staff.
• Enter, track, and update work orders and service requests, including follow-up on status and completion.
• Maintain department files, logs, correspondence, equipment and project records in accordance with City procedures.
• Prepare letters, notices, forms, reports, meeting materials, and routine departmental communications.
• Help coordinate calendars, meetings, inspections, contractor visits, and field crew schedules as directed by the Superintendent.
• Process purchase requests, invoices, receipts, and vendor paperwork; reconcile supporting documentation before forwarding items for approval or payment.
• Collect and organize timesheets, leave requests, and other personnel paperwork for timely submission through City procedures.
• Communicate with other City departments and assist with updates to residents regarding the status of Public Works requests.
• Support storm response and other urgent department communications when needed; perform related duties as assigned.
• Assist with City Festivals and special events
• Cross train and assist with other administrative duties.
• Any other duties as assigned

Qualifications

• High school diploma or equivalent; administrative or municipal government experience preferred.
• Strong customer service, written communication, organization, and accurate data-entry skills.
• Ability to use email, word processing, spreadsheets, and electronic record or work-order systems.
• Ability to manage competing requests, meet deadlines, maintain confidentiality, and work cooperatively with staff and the public.
• Familiarity with public works services, purchasing, and recordkeeping is helpful; training may be provided.