Management Analyst III

City of Norfolk; Norfolk, Northern (VA, KY); Hybrid; USD 63,000 - 72,000; Full time

Job summary

The City of Norfolk seeks a Management Analyst III to support the Department of Housing and Community Development. This role focuses on planning, research, and administration for Neighborhood and Housing Preservation, including contract oversight and grant compliance.

The position advances affordable housing initiatives and reports to department leadership. Essential duties include preparing research papers, presenting to stakeholders, coordinating multi‑agency efforts, and ensuring accuracy in

Qualifications

• Bachelor's degree or equivalent in a four-year college program.
• Three years' experience in affordable housing, real estate, or related field.
• Experience conducting research and preparing policy briefs.

Responsibilities

• Conduct research and prepare position papers and recommendations for management.
• Manage contracts for homeowner renovation and track deadlines and documentation.
• Certify homeowner income and review project files for grant compliance.
• Prepare PowerPoints and present information to stakeholders.
• Coordinate multi-agency healthy housing initiatives and meetings.
• Advise senior managers and align program elements with city goals.
• Disseminate program information and write contract docs and RFPs.
• Oversee daily project management for staff and director.
• Review invoices and maintain project records.

Skills

Research

Contract management

Budget tracking

Policy analysis

Education

Bachelor's degree or equivalent

Job description

The City of Norfolk is seeking a Management Analyst III to join an exciting opportunity with the Department of Housing and Community Development.

The Department of Housing and Community Development oversees a variety of housing and community development programs and services for those who wish to be a part of the City of Norfolk's vibrant communities. The department seeks to provide opportunities for City of Norfolk residents to live in safe, quality, affordable housing by developing, preserving, and revitalizing communities through responsible and transparent processes. Join us as we work to build great neighborhoods.

Work involves planning, researching, and directing the administration functions for the Neighborhood and Housing Preservation Division, including managing homeowner renovation contracts, administering contractor payments, maintaining project compliance and recordkeeping to include environmental reviews, coordinating the multi-agency healthy housing initiative, and preparing research papers and recommendations for other related affordable housing projects.

Departmental Hiring Salary Range: $62,732.78-$71,987.31

Essential functions include but are not limited to:

• Conducts a variety of research and other assigned projects, preparing position and issue papers and recommending changes for management consideration; analyzes problem areas in service delivery and formulates recommendations for improvement.
• Manages contracts for homeowner renovation and other affordable housing projects by tracking the status of project deadlines and recordkeeping requirements; coordinates with contractors to collect required documentation; reviews and approves contract documentation and budget account numbers.
• Manages administration functions by certifying homeowner income and application materials, reviewing project files to ensure grant compliance.
• Prepares PowerPoints and presents information related to the Neighborhood and Housing Preservation division to civic leagues, department leadership, and other relevant stakeholders.
• Coordinates the multi-agency healthy housing initiative, including preparing agendas, scheduling quarterly meetings, maintaining meeting minutes, tracking the status of planned activities, and following up as needed.
• Consults with senior departmental managers and provides advice and counsel on management issues, potential impact of varying courses of action. Coordinates interdepartmental program elements with the department’s strategic plan and city-wide goals.
• Promotes communication by preparing a variety of materials to disseminate program and policy information on a departmental or City-wide basis on senior or executive management's behalf.
• Assists management by constructing sensitive documents and correspondence, producing special research reports, serving as liaison on internal and external issues, participating in task forces and special issue meetings and coordinating various projects.
• Performs related duties by touring neighborhood areas, conducting research projects and long-term plans, reviewing expectations for accuracy, validity and variances, designing work plans, coordinating grant activities and proposals, managing program funds and budgets, and studying similar organizations for new ideas.
• Coordinates and assists with daily project management duties for staff and department director.
• Provides information by generating informational reports and correspondence, documenting contract performance, maintaining records, reviewing and authorizing invoices, and writing contract documents and requests for proposals.

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.

Three years' experience in affordable housing, real estate, or a related social services or policy field; or an equivalent combination of education and experience.

Additional Preferred Experience

• Experience conducting research and preparing policy briefs, white papers, and/or internal memos with policy or program recommendations.
• Experience leading or managing projects that require multi‑agency or stakeholder coordination.
• Experience tracking project status and budget needs.
• An understanding of public sector procurement practices.

• Valid Driver's License