Management Analyst II

City of Tualatin; Tualatin (OR); On-site; USD 70,000 - 90,000; Full time

Job summary

The City of Tualatin is seeking a detail-oriented Management Analyst II to join the Finance Department. This role focuses on coordinating, developing and implementing special projects with broad organizational impact, including preparing the annual budget and supporting grant programs.

The position emphasizes analytical skills, financial management, and effective liaison with staff, City Council, and external partners to improve city operations.

Qualifications

• Bachelor's degree in business administration, public administration, or related field required.
• Three (3) years of experience in project management, public administration, and financial analysis.
• Equivalency of experience and training may substitute for the above requirements.

Responsibilities

• Prepares and manages the Finance Department annual budget using city software and Excel.
• Assists in the city-wide budget process and prepares Proposed and Adopted Budget documents.
• Monitors the city-wide budget and tracks trends for compliance with Oregon Local Budget Law.
• Provides financial and budget related analysis.
• Supports city departments on local, state and federal grants.
• Updates Finance Department web pages with up-to-date information.
• Acts as liaison to city committees and coordinates with staff and outside agencies.
• Drives to city facilities, vendors, training programs, and meetings as necessary.

Skills

Financial analysis

Budgeting

Data analysis

Public administration

Excel advanced

Education

Bachelor's Degree in Business Administration or Public Administration

Tools

Excel

Budgeting software

Office suite

Job description

The City of Tualatin, located in the heart of the Portland metropolitan area, is a vibrant, family-friendly community known for its beautiful parks, active local government, and close proximity to major business and cultural centers. We are committed to maintaining a high quality of life for our residents and ensuring that city services are efficiently managed. We are currently seeking a detail-oriented Management Analyst II to join our Finance Department.

As a Management Analyst in the Finance Department, you will play a key role in supporting the City's financial operations. The position is responsible for coordinating, developing and implementing special projects and programs that have a broad impact organizationally. Duties such as preparing the Finance Department annual budget, assisting in the City's annual budget process, supporting city departments on local, state and federal grant programs and processes, and acting as the department liaison on various committees are examples of duties the position performs. This position is ideal for a motivated professional with strong analytical skills, financial management experience, and a passion for contributing to the efficient operation of local government.

Although the incumbant is responsible for the ability to perform all duties in the classification description, the position will focus on the below essential functions.

Prepares and manages the Finance Department annual budget using the city’s financial software, Excel and other tools.

Participates in the city-wide annual budget process under the direction of the Finance Director. Prepares City's Proposed and Adopted Annual Budget documents using the City's budgeting software.

Monitors and tracks the city-wide budget and works with city departments on trends and compliance with Oregon Local Budget Law.

Prepares financial and budget related analysis.

Provides assistance to city departments on all aspects of local, state and federal grants.

Updates the Finance Department web pages on the City website to reflect up-to-date information.

Serves as liaison to City-wide technology, communication and other organizational improvement committees.

Effectively, confidentially and sensitively interacts with staff, City Council, the public and outside agencies.

Conducts research and performs studies and prepares reports containing proposed or recommended solutions or courses of action.

Oversees financial aspects of City's Core Area Parking District.

Exercises independent judgment and initiative and applies knowledge of organizational programs and procedures in meeting a wide variety of problems involving public, intergovernmental and interdepartmental relations. Independently assesses and prioritizes daily workload.

Ability to build and maintain cooperative and professional relationships with staff and vendors, and any position-relevant citizen group, board or committee.

Drives to city facilities, vendors, training programs, and meetings, as necessary.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Considerable knowledge of the principles, practices and techniques of business and public administration.General understanding of the procedures the assigned department, including an understanding as to how these relate to the City organization as a whole.

Possession of additional specialized knowledge, skills and abilities pertinent to the assignment, specifically: knowledge of grant procedures; ability to facilitate public input processes and public meetings; ability to draft, negotiate and oversee contracts for special projects and studies; ability to coordinate and resolve conflicting points of view to obtain successful outcomes; ability to research legal issues, draft and present recommendations to the department team.

Ability to provide effective leadership and coordination in developing solutions and recommending new techniques. Ability to establish and maintain effective working relationships with employees, officials and the general public. Ability to exercise resourcefulness, tact and perspective in developing solutions and new techniques.

COMPUTER SKILLS:

Ability to assemble, organize and present statistical, financial and factual information derived from a variety of original and secondary sources utilizing a variety of media. Advanced skill in data base preparation and manipulation, designing spreadsheets, PowerPoint presentations, word processing and financial software.

In addition, possession of a advanced Microsoft Excel skills are needed. These include the ability to:

• Develop and solve complex mathematical and financial formulas;
• Create and edit tables, charts and graphs, conditional formulas, and conditional formatting;
• Prepare workbooks and link spreadsheets;
• Import and export data to and from other software;
• Validate data and perform quality control reviews;
• Perform advanced formatting of cells and spreadsheets to improve readability.

Analytical Skills:

Collect and synthesize complex information. Provide analyzed and logical recommendations to management. Ability to analyze data and summarize results in a presentable and understandable format for City staff and elected officials.

Writing Skills:

Able to clearly and concisely create written content. Communications with internal and external audiences will be well-researched, contain accurate content, spelling, and understanding of grammar.

EDUCATION and/or EXPERIENCE

Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, or a related field. Three (3) years of experience in project management, public administration, and financial analysis. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the essential functions of the position may substitute for the above.

CERTIFICATES, LICENSES, REGISTRATIONS

Possession of, or the ability to secure possession of, a valid Oregon driver's license. Specific assignments may require possession of, or the ability to secure, state certification for performing assigned duties.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Thephysical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The noise level in the work environment is usually moderate. The employee is occasionally exposed to outdoor weather conditions.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The City will consider any equivalent combination of knowledge skills education and experience to meet minimum qualifications. If you think you are interested in applying, we encourage you to think broadly about your background and skillset for the role.

The City of Tualatin is an equal opportunity employer.