Management Analyst II (Confidential) - CMO

City of Livermore, CA; Livermore (CA); On-site; USD 95,000 - 125,000; Full time

Job summary

The City of Livermore is seeking a Management Analyst II, Confidential to support the City Manager's Office with analytical and professional administrative tasks. The role may involve supervising staff and handling program budgets, contracts, and reports.

Ideal candidates will have a strong background in public sector administration, budget analysis, and policy work, with a bachelor’s degree in a related field and at least three years of relevant experience.

Qualifications

• Three years of progressively responsible, professional administrative experience performing analytical functions.
• Bachelor’s Degree in public administration, business administration, or a related field.
• Willingness to work evenings and travel as needed, with valid driver's license if required.

Responsibilities

• Plan, organize, direct, and coordinate program activities within the City Manager's Office.
• Review work in progress and upon completion for compliance with policies and directions; evaluate projects and budgets.
• Prepare reports, memoranda, tables, charts, and graphs; provide oversight of contracts and consultants.
• Supervise, train, and evaluate assigned staff and represent the City Manager's Office on committees.

Skills

Analytical thinking

Budget analysis

Policy analysis

Public sector administration

Oral & written communication

Education

Bachelor's Degree in Public Administration

Tools

Microsoft Office

Job description

The City of Livermore is seeking a Management Analyst II, Confidential to join the City Manager's Office. For more information, please refer to the job flyer.

DEFINITION

Under administrative direction, performs a variety of analytical and professional administrative tasks involved with the management support of the City Manager's Office programs, operations, services, and policies; may supervise assigned staff; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

This is a journey-level classification in which incumbents perform a wide variety of analytical and professional assignments in support of the City Manager's Office. This classification is distinguished from the Senior Management Analyst (Confidential) as the latter is the advanced-journey level classification in the management analyst series, requiring the highest level of skill relative to completing complex work with minimal direction.The Management Analyst II (Confidential) classification is designated as “Confidential” and may have access to information related to the administration of employee-employer relations.

SUPERVISION RECEIVED

Supervision is received from a division manager or department head.

SUPERVISION EXERCISED

May exercise direct supervision over assigned technical, clerical, or temporary employees.

Program Functions

Plans, organizes, directs and coordinates program activities; reviews both work in progress and upon completion to ensure compliance with department/office policies, standards, and directions; evaluates projects and makes recommendations; prepares and administers project budget(s); resolves problems and complaints regarding project activities; interacts with a variety of individuals and organizations to achieve project objectives; and provides recommendations and advice in assigned areas.

Administrative Functions

Conducts organizational, administrative, fiscal, and personnel related surveys and studies, analyzes data, and makes recommendations both orally and in writing; assists in the development and implementation of programs; coordinates request for proposals, analyzes proposals, makes recommendations, and provides oversight of contractual arrangements between the City and other parties; researches a variety of issues and formulates recommendations including preparing reports, memoranda, tables, charts, and graphs; may serve on City-wide committees or teams representing the City Manager's Office; establishes office procedures and corresponding forms; develops, prepares, and administers official documents for the division/department/office, such as ordinances, resolutions, staff reports, administrative regulations, orders, procedures, and guidelines; and may perform special assignments, as assigned, in routine or special activities.

Demonstrated Knowledge of:

Principles and practices of public sector administration; principles and practices of operational and organizational analysis; organizations, functions, policies, and administrative procedures of local government; research techniques, statistical methods, and report writing; principles, practices and techniques of assigned programmatic area of responsibility; applicable Federal, State, and local laws and regulations; principles of community and public relations; budgetary systems and procedures; statistics and quantitative analytical techniques; and principles and practices of office practices, procedures, methods and computer equipment.

Demonstrated Skills to:

Complete accurate and detailed analytical studies and formulate recommendations; identify issues and interpret technical and numerical information; problem solve a variety of operational issues; perform a wide variety of administrative duties on behalf of a high level administrator with little or minimal supervision; analyze situations accurately and develop effective courses of action; prepare and administer programs and budgets; evaluate and develop improvements in operations, procedures, policies, or methods; effectively administer assigned programmatic responsibilities; supervise, train and evaluate personnel; communicate clearly and concisely, both orally and in writing; make effective public presentations before the City Council, boards and commissions, community groups and others; serve on boards and committees, as assigned; prepare clear and concise reports; effectively work under the pressure of deadlines; establish and maintain effective working relationships with those contacted in the course of work; and exemplify an enthusiastic, resourceful, and effective customer service attitude.

Ability to:

Learn, interpret, and apply City, department and division rules, regulations, policies and practices applicable to the area assigned; support and promote the City’s policies, goals, and vision; and keep informed of developments in assigned field and incorporate the latest and most progressive management concepts.

Experience, Education, and Training Guidelines:

Any combination of experience, education, and training that would provide the best-qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be:

Experience

Three years of progressively responsible, professional administrative experience performing a variety of analytical functions related to the assigned position, such as project/program management, fiscal analysis, and organizational development. Public sector experience is highly desirable.

Education

A Bachelor’s Degree in business administration, public administration, or a field related to the assigned position.

Training

Recent training, such as academic courses or certification programs, which are relevant to the assigned position.

License

May require the possession of a valid California driver's license and a satisfactory driving record as determined by the City.

Other Requirements

Willingness and ability to work the hours necessary to accomplish the assigned duties; attend evening meetings; and travel out of town and attend workshops, conferences, seminars, and meetings during work and non-work hours.

Special Requirements

Essential duties require the mental and/or physical ability to work in a standard office environment; drive a motor vehicle, if required; read fine print and computer screens; operate a computer; effectively converse by telephone, in person, and to large groups and be clearly understood; safely lift and maneuver office supplies weighing up to 10 pounds; ability to sit for hours at a time; and stamina to work additional hours to meet deadlines.

The City of Livermore is an equal opportunity employer and supports workforce diversity.