Senior Management Analyst

City of Poway, CA; Poway (CA); On-site; USD 110,000 - 140,000; Full time

Job summary

City of Poway is seeking a highly skilled Senior Management Analyst to lead complex administrative, financial, and operational initiatives across the Public Works department. The role develops and implements goals, policies, procedures, and control systems while managing multi-divisional budgets and grant compliance.

The analyst coordinates cross-department projects, prepares reports for City Council, and liaises with community groups and agencies, delivering data-driven analyses and effective

Qualifications

• Five years of professional-level budgetary, programmatic, special projects or related management support experience. Supervisory experience is highly desirable.
• Bachelor's Degree or equivalent education in business or public administration, economics, accounting, finance, or related field.

Responsibilities

• Plans, oversees, and provides administrative, budgetary, grant, and workflow support to an assigned department.
• Analyzes departmental practices and recommends improvements across operations and policy.
• Manages multi-divisional budgets and capital purchases.
• Coordinates cross-departmental projects and reports to City Council.
• Develops and administers contracts, grants, and procurement.
• Liaises with community groups and regulatory agencies to provide information and services.

Skills

Budgeting

Program eval

Contracting

Grants

Public info

Cross-team

Leadership

Analytics

Education

Bachelor's Degree or equivalent in business/public administration

Job description

The City of Poway is seeking a highly skilled Senior Management Analyst to lead complex administrative, financial, and operational initiatives across multiple divisions in the Public Works department. This position develops and implements departmental goals, policies, procedures, and control systems; manages multi-divisional budgets and capital purchasing; conducts advanced analytical, programmatic, and financial studies; and oversees contract administration, grant compliance, and public information efforts. The Senior Management Analyst will coordinate cross-departmental projects, administer high-impact programs, prepare reports and presentations for executive leadership and City Council, and serve as a liaison to community groups, governmental agencies, and the public. The ideal candidate is an experienced problem-solver with deep knowledge of municipal management, budgeting, program evaluation, contract development, regulatory compliance, and customer service, with proven ability to lead complex projects, analyze and improve operations, communicate effectively, an d build strong working relationships. If you're ready to elevate your career and contribute to meaningful projects that support your community, we encourage you to apply!

Plans, oversees, and provides administrative, budgetary, grant, and work-flow support to an assigned department; analyzes departmental practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements; conducts needs analyses, feasibility studies, and program evaluation for assigned projects and programs; develops, summarizes, and maintains administrative and fiscal records; fosters cooperative working relationships among City departments and acts as liaison with various community, public, and regulatory agencies.

Receives general direction from assigned supervisory or management personnel. Exercise direct and general supervision over assigned staff.

Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Assists in developing goals, objectives, policies, procedures, work standards, and administrative control systems.
• Coordinates, oversees, and performs professional-level administrative work in such areas as budget development, financial administration and reporting, grants, purchasing, contract administration, management analysis, public information, and program evaluation.
• Participates in and may oversee the development and administration of multi-divisional and departmental budgets; oversees division budgets. Performs department wide budget monitoring and tracking, including tracking purchasing of capital items.
• Participates in selecting, motivating, and evaluating of assigned staff; provides or coordinates staff training; works with employees on performance issues in coordination with Human Resources.
• Directs the work activities of assigned clerical and technical personnel; prioritizes and coordinates work assignments; reviews work for accuracy; recommends improvements in workflow, procedures, and use of equipment and forms.
• Plans, designs, develops, organizes, oversees, and administers multiple highly complex department-specific programs and projects; develops and manages program budgets, including revenue projections, multi-year cash flow analysis, cost containment, and grant funds disbursement; directs all aspects of assigned programs, including legal and regulatory compliance to avoid substantial fines; receives, reviews, and organizes program applications; ensures that awards stay within funding limits; may present committees' recommendations to the City Council; sends award letters to program applicants; represents the City to applicants.
• Maintains departmental contracts and agreements; negotiates contract and agreement terms and conditions; prepares requests for proposals, contracts and other agreement documents.
• Serves as a liaison with employees, public, and private organizations, community groups, and other organizations; provides information and assistance to the public regarding the assigned programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions.
• Develops and implements new or revised programs, systems, procedures, and methods of operation; compiles and analyzes data, and makes recommendations regarding staffing, equipment, and facility needs.
• Conducts a variety of analytical and operational studies regarding departmental and programmatic activities, including complex financial, budget, personnel, operational, or administrative issues or questions; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.
• Participates in the development and reporting of alternate funding sources and ensures compliance with City, State, Federal, funding agency, City accounting and reporting requirements, and applicable laws, regulations, and professional accounting practices.
• Prepares and submits City Council and/or Redevelopment Agency agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities.
• Confere with other management staff regarding provision of administrative and support services, including contracts, agreements, and grant reporting.
• Plans, organizes, and oversees special projects that require coordination with contract consultants; prepares requests for proposals and bids and administers consultant contracts; directs and supervises the work of contract consultants.
• Maintains accurate records and files; develops storage of records and retention schedules.
• Assists with and coordinates and organizes community events; represents City to residents in explaining City policies; provides outreach and public education programs to the community as needed.
• Acts as back up for front office staff as necessary.
• May participate on a variety of interdisciplinary committees and commissions and represents the City to a variety of community and stakeholder groups.
• May manage the City's website pages for the assigned department, division(s), and/or program(s).
• Maintains attendance and punctuality that is observant of scheduled hours on a regular basis.
• Performs other duties as assigned.

Any combination of the following education and experience which demonstrates the ability to perform the duties of this classification.

Experience

Five years of professional-level budgetary, programmatic, special projects or related management support experience. Supervisory experience is highly desirable.

Education/Training

A Bachelor's Degree or equivalent education (i.e., minimum completed California units = 120 semester/180 quarter) from an accredited educational institution with major coursework in business or public administration, human resources administration, economics, accounting, finance, or a related field.

Licenses and Certifications when assigned to the Public Works Department:

A Valid California class C driver’s license or the ability to arrange alternate and timely means of transportation in the performance of assigned duties.

Physical Demands

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 25 pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Applicants will be evaluated on the basis of relevant training and experience. Highly rated candidates will be invited to participate in an examination process consisting of an appraisal interview. Successful candidates will be placed on an eligibility list according to the score received. The eligibility list established will be in effect for a period of six months. Applicants will be notified by mail of their eligibility status. All appointments are subject to the successful completion of a background investigation including LIVESCAN fingerprinting and will be required to submit verification of the legal right to work in the United States. All employees are required by law to sign a loyalty oath to the United States and the State of California constitution at time of hire.