Administrative Services Analyst/Senior Administrative Services Analyst

City of Mission Viejo; Mission Viejo (CA); On-site; USD 87,000 - 149,000; Full time

Job summary

The City of Mission Viejo seeks a versatile Administrative Services Analyst to support budgeting, centralized purchasing, contract oversight, risk management, and grant compliance. This role emphasizes data analysis, cross-department collaboration, and process optimization to ensure transparent and efficient city operations.

Ideal candidates will demonstrate experience with municipal finance software, reporting, and policy development, with senior-level responsibilities including mentorship and

Qualifications

• Broad understanding of municipal programs and budgeting.
• Ability to research, analyze, and report complex data.
• Familiarity with procurement, risk management, and grant reporting.

Responsibilities

• Administer core Administrative Services programs including budgeting, purchasing, contract administration, risk management, and grant compliance.
• Conduct financial analyses and prepare reports for executive decision-making.
• Identify and recommend process improvements to increase efficiency.
• Provide expert guidance on procurement, risk, and fiscal policies to city departments.
• Support management with analytical and administrative tasks and mentor junior staff.
• As a Senior Analyst, handle the most complex assignments and act as SME.

Skills

Broad-spectrum analyst

Data analysis

Process improvement

Analytical thinking

Communication

Public administration

Education

Bachelor’s degree in business/public administration/finance

Tools

Tyler ERP (Munis)

Municipal finance software

Job description

City of Mission Viejo Invites Applications for

ADMINISTRATIVE SERVICES ANALYST

$41.90 - $61.63 per hour

SENIOR ADMINISTRATIVE SERVICES ANALYST

$49.62 - $71.58 per hour

APPLY BY: 3:00 P.M., FRIDAY, OCTOBER 2, 2026

The City of Mission Viejo is seeking a versatile, highly analytical, and collaborative professional to join our Administrative Services team. Under general direction, you will perform a variety of complex technical and professional functions that keep our city operations running smoothly, transparently, and efficiently. If you are a problem-solver who thrives on data analysis, operational efficiency, and cross-departmental collaboration, this role offers an impactful opportunity to support vital public programs and community initiatives.

Currently, there is one (1) full-time vacancy normally scheduled to work Monday to Friday from 8:00 a.m. to 5:00 p.m. but may vary depending on the needs of the City including after-hours Commission and/or City Council meetings. This is an FLSA exempt position and is not entitled to overtime.

Appointment of an applicant to fill the vacancy may be made from either the Administrative Services Analyst or the Senior Administrative Services Analyst classifications and the selection will be based on the applicant that most closely meets the requirements of the position and best suits the particular needs of the City of Mission Viejo. The eligibility list established for this position may be used to fill future full-time, part-time or temporary Administrative Services Analyst or the Senior Administrative Services Analyst vacancies.

The first round of Zoom interviews is tentatively scheduled for the week of October 12, 2026. Only one date will be available for an applicant to attend. The City will not accommodate applicant scheduling requests for alternative dates and it is recommended that you plan your calendar accordingly.

Your impact

• Program Administration: Administer core Administrative Services programs, including municipal budgeting, centralized purchasing, contract administration, risk management, and grant compliance.
• Research & Analysis: Conduct thorough research and prepare comprehensive financial analyses, ensure compliance, and produce detailed reports to support executive decision-making.
• Process Optimization: Analyze departmental practices and operational procedures to recommend innovative organizational, procedural, and policy improvements.
• Strategic Departmental Support: Provide complex, responsible assistance and expert guidance to various City departments regarding procurement, risk, and fiscal policies.
• Management Support: Deliver administrative and analytical backup to Administrative Services management staff and perform other related duties as required.
• As a Senior Analyst: In addition to the above, perform the most complex assignments that require extensive knowledge and proficiency. Serve as a subject‑matter‑expert & mentor to professional, technical, and/or administrative support staff.

Applicants are encouraged to review the entire Administrative Services Analyst & Senior Administrative Analyst job descriptions by visiting the City’s website at https://cityofmissionviejo.org.

YOUR TEAM

Our Business Partners, i.e. our City Council, Executive Management, fellow employees and vendors look to the Administrative Services Department for expert advice and consultation in all financial, human resources, and risk management affairs. Financial management responsibilities include: developing financial policies and monitoring compliance; coordinating the long-range financial planning and two-year budget efforts of the City; monitoring revenues; billing, collecting, investing, and disbursing all funds; accounting, financial reporting and serving as liaison to the City’s external auditors; overseeing the City’s de‑centralized purchasing activities; overseeing the financial information software (Tyler Munis); providing financial services to the Community Development Financing Authority, Housing Authority, and the Successor Agency; and providing staff support to the City’s Investment Advisory Commission.

The Department is committed to equipping every team member with the knowledge, tools, and understanding needed to perform their duties with excellence and purpose – ensuring that our collective efforts positively shape our organization and the community we serve.

IDEAL CANDIDATE

• A Broad‑Spectrum & Experienced Analyst: Comfortable pivoting between budget tracking, contract oversight, risk mitigation, and grant reporting. Has considerable experience using financial information software & is inquisitive to recommend enhancements.
• An Operational Thinker:Looks at existing processes and naturally identifies ways to make them leaner, faster, or more cost‑effective. Flexible self‑starter who is enthusiastic, eager to learn, and works independently with minimal supervision. Masters their responsibilities & understands the purpose behind their work. Does not hesitate to question ways we’ve always done processes and serves as an “issue spotter”.
• A Clear Communicator: Able to synthesize complex financial or operational data into clear, actionable reports and present them effectively to city leaders and diverse departments.

Knowledge of:

• Administrative principles and practices, including goal setting and program development.

• Municipal finance software report writing.
• Principles and practices of municipal finance administration and budgeting, purchasing, risk management, treasury, and governmental accounting functions.
• Organizational and administration practices as applied to the analysis and evaluation of programs, policies and operational needs.
• Project management, analytical processes and report preparation techniques; municipal programs such as, but not limited to, budgeting, purchasing, risk management, finance, personnel, and other related governmental programs.
• Principles of personnel management including supervision, training, and performance evaluation.
• Research and reporting methods, techniques and procedures.
• Sources of information related to a broad range of municipal programs, services and administration.
• Pertinent Federal, State and local laws, codes, regulationsand reporting requirements.
• English usage, spelling, grammar and punctuation.
• Standard office support practices and procedures, including the use of standard office equipment.
• Computer applications related to the work, including word processing, spreadsheet and database applications.
• Records management principles and practices.
• Techniques for providing a high level of customer service to public and City staff, in person, virtually and over the telephone.
• Safe driving principles and practices.
• Safe work practices.

Skill in:

• Assisting in developing and implementing goals, objectives, policies, procedures, and work standards.
• Advising and explaining policies, procedures and standards.
• Performing complex and challenging, professional, and technical administrative and analytical support work accurately and in a timely manner.
• Maintaining accurate financial records and preparing clear and accurate reports for informational, auditing, and operational use.
• Interpreting, applying and explaining complex laws, codes, regulations and ordinances.
• Reviewing and verifying accuracy of data.
• Preparing, analyzing and interpreting financial and accounting records, reports and documents.
• Using initiative and independent judgment within established policy and procedural guidelines.
• Research and report writing.
• Organizing own work, setting priorities and meeting critical deadlines.
• Making accurate arithmetic, financial and statistical computations.
• Using English effectively to communicate in person, over the telephone and in writing.
• Entering and retrieving data from a computer with sufficient speed and accuracy to perform assigned work.
• Using tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Establishing and maintaining effective working relationships with employees and those contacted in the course of the work.
• Operating modern office equipment including computer equipment and software programs.
• Operating a motor vehicle safely.

QUALIFICATIONS

Administrative Services Analyst: Equivalent to graduation from an accredited four‑year college or university with major course work in business, public administration, accounting, finance, or a field related to the work and two (2) years of recent, related and responsible budgeting, purchasing, risk management, administrative and analytical experience. Additional years of experience may be substituted for the education requirement on a year‑for‑year basis up to a maximum of two (2) years. Experience utilizing Tyler ERP software and working in a public agency is highly desirable.

Senior Administrative Services Analyst: In addition to the above, two (2) years of professional journey‑level analytical experience in budgeting, contract monitoring, or organizational research.

LICENSE OR CERTIFICATE

A driver’s license is not required, but the employee must be able to arrange reliable and timely transportation to offsite facilities and vendors to complete essential functions as determined by assignment.