Management Analyst I (HHS Finance and Administration)

Baltimore County

Baltimore (MD)

On-site

USD 65,000 - 90,000

Full time

5 hours ago

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Job summary

Baltimore County is seeking a professional to perform professional fiscal, administrative, and analytical duties under general supervision. The role focuses on budgeting, procurement, and grant management within the Department of Health and Human Services, Finance and Administration.

The position requires a bachelor's degree and experience in budget analysis, with strong skills in budgeting, data analysis, and reporting. Travel between sites may be required as part of the responsibilities.

Qualifications

Bachelor’s degree required in business administration, public administration, economics, or related field.
Experience or education substitutions allowed: year-for-year credit up to four years for the degree requirement.
Knowledge and ability in budgeting, statistical data analysis, and administration of grants and contracts.

Responsibilities

Participates in formulation, execution, and control of budgets.
Researches and gathers budget data; analyzes expenses and revenues.
Prepares budget projections and related fiscal documents.
Facilitates procurement of goods, services, and equipment; prepares contracts.
Provides guidance to staff on purchasing activities and review of expenditures.
Writes and presents reports and memorandums on management issues.

Skills

Budgeting

Data analysis

Procurement

Grants management

Contracts

Communication

Reporting

Education

Bachelor’s degree in business administration, public administration, or economics

Tools

Workday Financial

Job description

This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly.

Pay Schedule VI, Grade 26, Regular Schedule 35 hours per week

A vacancy exists in the Department of Health and Human Services, Finance and Administration.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring in this class may be filled from the list of eligible applicants.

All interested transfer and promotional candidates must apply at this time.

List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.

Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

You must attach your transcript(s)/degree(s) and/or professional license(s)/certification(s) to your application. Unofficial copies are acceptable.

Failure to submit proof of professional Licenses, Certifications and Education will result in your application not being considered. Proof of professional licenses, certifications, and/or education must be submitted with each application.

Job Purpose

Under general supervision, performs professional fiscal, administrative, and analytical duties.

Essential Job Duties

Participates in the formulation, execution, and control of budgets.
Researches and gathers budgetary data.
Analyzes expenses, revenues, and other budgetary data.
Reviews, monitors, and tracks expenditures.
Ensures that expenditures are within appropriations and spending guidelines.
Prepares budget requests, justifications, and related fiscal documents.
Formulates budget proposals.
Prepares budget projections.
Facilitates the procurement of goods, services, supplies, and equipment.
Prepares and processes contracts.
Provides advice and guidance to agency staff regarding purchasing activities.
Reviews purchase requests, requisitions, direct payments, and procurement card purchases.
Maintains automated purchasing and financial systems.
Researches and reports on a variety of informational, operational, and management issues.
Analyzes and evaluates the effectiveness of policies, procedures, operations, and methods.
Analyzes staffing requirements, work scheduling, equipment and facilities.
Performs fiscal analyses of management proposals.
Collects and compiles data.
Performs statistical analysis of data.
Writes and presents comprehensive reports and memorandums.
Administers grants.
Prepares grant application submittals.
Monitors and tracks grant expenditures to ensure they are in accordance with guidelines and appropriation balances.
Participates in special projects as assigned.

Examples of Other Duties

May represent the department at meetings or on committees. May supervise clerical or support personnel. Performs other related duties as required.

NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.

Qualifications

Required Education and Experience

Graduation from an accredited college or university with a bachelor's degree, preferably in business administration, public administration, economics, or a related field.

Experience involving the analysis and evaluation of budgets, systems, policies and procedures, organizations, and programs may be substituted on a year-for-year basis up to a maximum of four years for the required education.

Knowledge, Skills And Abilities (Entry Level)

Knowledge of the principles and practices of public and business administration.
Knowledge of current office practices, procedures, and systems.
Knowledge of English grammar and usage.
Knowledge of the principles and practices of budgeting and statistical data analysis.
Skill in the use of personal computers and office software packages.
Ability to communicate effectively in written and oral forms.
Ability to establish and maintain effective working relationships with others.
Ability to understand and apply Baltimore County and departmental rules, regulations, policies and procedures.
Ability to research, analyze, and report on a variety of management issues.
Ability to formulate, execute, and control budgets.
Ability to perform statistical analysis of data.
Ability to administer grants and contracts.

Knowledge, Skills and Abilities (Full Performance)

Knowledge of County and departmental rules, regulations, policies, and procedures.
Knowledge of County budgetary and purchasing processes, procedures, and methods.
Skill in researching, analyzing, and reporting on a variety of management issues.
Skill in formulating, executing, and controlling budgets.
Skill in performing statistical analysis of data.
Skill in administering grants and contracts.

Proof of Licenses, Certifications and Education

Applicants are required to submit proof of professional licenses, certifications and education to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable.

Proof of Degree Equivalency

Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.WES.org)

EXAMINATION PROCEDURE

Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.

Conditions of Employment

Physical and Environmental Conditions

The work of this classification is essentially sedentary but may involve occasional travel between work sites.

Medical Examination and Employment Background Investigation

Applicants selected for employment with Baltimore County must successfully complete a physical examination, drug screening and employment background investigation, including, but not limited to criminal background, education certification and fingerprinting checks.

Employment Benefits For Full-Time, Merit Or Classified Employees

Baltimore County General Government offers the following benefits to full‑time, merit or classified employees. Some benefits vary for sworn employees of the Police and Fire Departments. New employees are eligible for benefits upon hire, unless noted otherwise.

Equal Opportunity Employer

Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.

Smoke free workplace

All Baltimore County offices are smoke free.

Drug free workplace

Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.

Salary

Annual Salary review

Step increases may be granted on anniversary date based on satisfactory job performance

General Increases

Cost of living increases and adjustments may be granted as legislated.

Longevity Increases

In accordance with the specific pay schedule, a full‑time merit or classified employee may receive a longevity increase, equivalent to one step, upon completion of a certain number of years of classified service with the County.

Employee Assistance Program

Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.

Health Insurance

Benefits

Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include: Medical, Prescription, Dental and Vision insurance.

Flexible Spending Accounts

Opportunity to set aside pre‑tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.

Life Insurance

Employees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000.

Retirement

Employees are required to participate in the Baltimore County Employees' Retirement System (ERS), with very limited exceptions.

Paid Leave

Paid benefits listed below vary depending upon the Classification.

Sick Leave

Vacation Leave

Personal Leave

Holidays

Bereavement Leave

Jury Leave

Military Leave

Baltimore County Employees Federal Credit Union

Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.

Direct Deposit

Payroll through direct deposit to the financial institution selected by employee is required.

Educational Assistance

70 to 80 percent tuition reimbursement following successful completion of pre‑approved courses related to position. Amount of reimbursement and fiscal year dollar limitations vary with bargaining group.

Deferred Compensation

Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.

Disclaimer

This is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions.

The purpose of the supplemental questions listed below is to further evaluate your experience and education to determine your eligibility for this job classification. Answer each question accurately and thoroughly. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History section of this application. If you cite experience in your response that is not included on the Work History section of this application, your application may be considered incomplete and you may not receive further consideration for this position. Questions with text answers require you to include the name of the employer/organization and dates of the specific experience.

I have read and understand the above instructions.

Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

I have read and acknowledge the above statement.

Select the choice that best describes your educational background and/or experience involving the analysis and evaluation of budgets, systems, policies and procedures, organizations, and programs. You must attach proof of education to the application.

Bachelor's degree in business administration, public administration or economics.
AA degree in business administration, public administration or economics or at least 60 credits towards a bachelor's degree plus at least two (2) years' experience involving the analysis and evaluation of budgets, systems, policies and procedures, organizations, and programs.
High school diploma, GED, or equivalent plus at least four (4) years' experience involving the analysis and evaluation of budgets, systems, policies and procedures, organizations, and programs.
Not applicable: I do not have any of the combinations of education and/or experience described above.

Spreadsheets

Select the choice that best describes your experience using Excel or other spreadsheet software.

Create & modify spreadsheets, create & modify formulas, format spreadsheets, enter & update data.
Modify formulas, format spreadsheets, enter & update data in existing spreadsheets.
Enter or update data in existing spreadsheets.
No experience uisng spreadsheet software.

If you are substituting education for experience, select the choice that best describes your college or university education major field of study. You must attach your proof of education to the application.

Business administration or closely related field.
Public administration or closely related field.
Economics or closely related field.
Other major field of study, not closely related to business administration, public administration or economics.
Not applicable: No college or university education.

Do you have experience with preparing budgets and budget projections?

Do you have experience with reading, understanding, and complying with conditions of awards?

Do you have experience with the completion of expenditure reports?

Do you have experience working with grants, either federally funded or non‑federally funded?

Do you have experience with reviewing, authorizing, reconciling and monitoring expenditures?

Do you have experience with Workday Financial?

Are you willing to work in a position that requires travel between work sites using your personal transportation? A mileage allowance, set by Baltimore County Policy, shall be paid to County employees who use their privately‑owned vehicles for official County travel necessary to carry out the required or authorized duties of their positions.