Mall Management Administrative Specialist (Day-1 Benefits)

GGP Services Inc.; Honolulu (HI); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Medical, Dental and Vision benefits

401(k) Company matching

Paid time off

Job summary

Brookfield Real Estate is seeking an Administrative Assistant for the Ala Moana Center mall management team. You will handle general office tasks, greet guests, coordinate communications, and support multiple departments including facilities, accounting, and marketing.

Responsibilities include scheduling, document preparation, vendor coordination, and maintaining relationships with tenants and retailers. The role requires strong writing and verbal skills, and a proactive, organized approach.

Qualifications

• High School Diploma or GED required.
• 2 years of experience in an administrative support role.
• Proficiency in Microsoft Office including Outlook.
• Highly organized and project oriented.
• Excellent business writing and verbal communication skills.
• Quick learner, self-starter and helps others achieve results.

Responsibilities

• Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies
• Serves as initial point of contact for customer, vendor, merchant and tenant inquiries, requests and complaints while exhibiting a high level of customer service
• Performs high-level administrative work, such as creating spreadsheet tracker reports, organizing, scheduling, coordinating, compiling and analyzing confidential business information
• Schedules meetings/conference calls and appointments, coordinates food and handouts for meetings, as needed
• Assists in implementing property activities and events
• Prepares, maintains, and distributes mass written communication to retailers as directed
• Supports and collaborates with the Mall Management team and may also provide administrative support to other departments including but not limited to Accounting, Specialty Leasing, and Marketing
• Establishes and maintains effective business relationships
• May direct or coordinate services such as repair & maintenance with in-house facility technicians, or third-party vendors
• May manage and collect current Certificates of Insurance for Tenants and/or third-party vendors
• May operate as mall management office support person for localized computer software/hardware
• Other duties as assigned

Skills

Microsoft Office

Outlook

Education

High School Diploma or GED

Job description

Brookfield Real Estate is seeking an Administrative Assistant for the Ala Moana Center mall management team. You will handle general office tasks, greet guests, coordinate communications, and support multiple departments including facilities, accounting, and marketing.

Responsibilities include scheduling, document preparation, vendor coordination, and maintaining relationships with tenants and retailers. The role requires strong writing and verbal skills, and a proactive, organized approach.