Mall Management Administrative Specialist – Honolulu

Brookfield Properties; Honolulu (HI); On-site; USD 61,992,000 - 82,656,000; Full time

Benefits offered by this job

Medical benefits

401(k) matching

Paid time off

Volunteer hours

Parental leave

Family planning assistance

Wellness resources

Pet insurance

Commuter benefits

Job summary

Brookfield Properties in Honolulu, Hawaii is seeking an Administrative Assistant to support the mall management team at Ala Moana Center. The role involves handling general office tasks, coordinating communications, and serving as a primary contact for tenants and vendors.

The position requires a high school diploma, 2 years of admin experience, and strong Microsoft Office skills, with excellent written and verbal communication and organizational abilities.

Qualifications

• High School Diploma or GED required
• 2 years of experience in an administrative support role
• Proficiency in Microsoft Office including Outlook
• Highly organized and project oriented
• Excellent business writing and verbal communication skills
• Quick learner, self-starter and helps others achieve results

Responsibilities

• Supports day-to-day mall management including general office tasks, filing, answering phones, greeting guests, and distributing mail.
• Serves as initial point of contact for customer, vendor, merchant and tenant inquiries with a high level of customer service.
• Performs high-level admin work, such as creating spreadsheet tracker reports, organizing, scheduling, coordinating, and analyzing confidential information.
• Schedules meetings/conference calls and appointments, coordinates food and handouts for meetings.
• Assists in implementing property activities and events.
• Prepares, maintains, and distributes mass written communication to retailers.
• Supports Mall Management team and may provide admin support to Accounting, Specialty Leasing, and Marketing.
• Establishes and maintains effective business relationships.
• May direct or coordinate services such as repair & maintenance with in-house facility technicians or third-party vendors.
• May manage and collect current Certificates of Insurance for Tenants and/or third-party vendors.
• May operate as mall management office support for localized computer software/hardware.
• Other duties as assigned

Skills

Administrative support

Microsoft Office (Outlook)

Organized

Business writing

Verbal communication

Education

High School Diploma or GED

Job description

Brookfield Properties in Honolulu, Hawaii is seeking an Administrative Assistant to support the mall management team at Ala Moana Center. The role involves handling general office tasks, coordinating communications, and serving as a primary contact for tenants and vendors.

The position requires a high school diploma, 2 years of admin experience, and strong Microsoft Office skills, with excellent written and verbal communication and organizational abilities.