Maintenance Warehouse Admin & Scheduling Specialist

Fabuwood; The Ironbound (NJ); On-site; USD 42,000 - 54,000; Full time

Job summary

Fabuwood is seeking a organized and dependable Maintenance Administrative Assistant to provide daily administrative support to the Maintenance Department in a warehouse environment. This role handles paperwork, data entry, scheduling, and general office tasks to help the department run smoothly.

Schedule: M-Th 7:30am-4:30pm, F 7:30am - 12:00pm. The position supports the Maintenance Manager and team, with opportunities to improve processes and filing systems in a manufacturing setting.

Qualifications

• Previous administrative or office support experience preferred.
• Strong organizational skills and attention to detail.
• Basic proficiency in Microsoft Excel, Word, and Outlook.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and follow through on assignments.
• Ability to work independently and collaboratively.
• Experience in a warehouse or manufacturing environment is a plus.
• Maintenance knowledge is helpful but not required.

Responsibilities

• Provide administrative support to the Maintenance Manager and team.
• Enter, update, and organize departmental records, logs, and spreadsheets.
• Assist with scheduling meetings, appointments, and service visits.
• Prepare and organize documents, reports, and correspondence.
• Help process purchase requests, track orders, and organize invoices.
• Communicate with vendors and internal departments as needed.
• Follow up on pending requests and assigned tasks.
• Maintain organized electronic and paper filing systems.
• Assist with other administrative duties and department projects as needed.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Multitasking

Independent and collaborative work

Warehouse/manufacturing experience

Maintenance knowledge

Data entry

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Fabuwood is seeking a organized and dependable Maintenance Administrative Assistant to provide daily administrative support to the Maintenance Department in a warehouse environment. This role handles paperwork, data entry, scheduling, and general office tasks to help the department run smoothly.

Schedule: M-Th 7:30am-4:30pm, F 7:30am - 12:00pm. The position supports the Maintenance Manager and team, with opportunities to improve processes and filing systems in a manufacturing setting.