Maintenance Scheduler and Planner

Industrial Electric Manufacturing; Jacksonville (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

Industrial Electric Manufacturing seeks a Maintenance Scheduler & Planner to coordinate preventive, corrective, and planned maintenance, serving as the MainX administrator and keeper of maintenance data. You’ll work with Maintenance, Production, and other teams to keep equipment reliable and schedules on track.

You’ll develop daily to long-range maintenance plans, assign work to technicians, manage spare parts, and generate performance reports to drive continuous improvement across the plant in

Qualifications

• High school diploma or equivalent; technical maintenance education preferred.
• 2–5 years in maintenance planning, scheduling, CMMS administration, inventory control, or a related role.
• Experience with CMMS; MainX experience preferred.
• Understanding of preventive and corrective maintenance processes.
• Experience with spare parts and maintenance inventory management.
• Strong organizational and communication skills.

Responsibilities

• Serve as the primary MainX administrator for the Maintenance Department.
• Maintain equipment, assets, work orders, and maintenance records in MainX.
• Create and close maintenance work orders following procedures.
• Develop preventive maintenance schedules in MainX.
• Monitor overdue and upcoming work orders and report status.
• Coordinate daily, weekly, and longer maintenance schedules.
• Balance planned and emergency maintenance with production needs.
• Track maintenance KPIs and generate performance reports.

Skills

Maintenance Planning

CMMS Administration

Inventory Management

Work Order Management

Data Reporting

Cross-functional Collaboration

Education

High school diploma

Technical maintenance education

Tools

MainX CMMS

Microsoft Excel

Microsoft Outlook

Job description

At IEM, we’re not just building innovative electrical distribution systems, we’re shaping the future. IEM is dedicated to delivering world-class solutions for complex power needs. After 75 years, we continue to push the boundaries of what’s possible. Whether you’re an experienced professional or just starting out, you’ll have the opportunity to contribute, grow, and make a lasting impact on industries that power the world’s most dynamic markets.

Position Summary

The Maintenance Scheduler & Planner is responsible for planning, coordinating, and scheduling preventive, corrective, and planned maintenance activities to support safe, reliable, and efficient operations. This role serves as the primary MainX administrator, maintaining accurate work orders, preventive maintenance schedules, technician assignments, and maintenance records. Working under the direction of the Maintenance Manager, the position coordinates maintenance priorities, assigns planned work to specific technicians, and ensures required parts and resources are available for scheduled activities. The role also manages maintenance spare-parts inventory, supports maintenance performance reporting, and helps improve equipment reliability, schedule compliance, and overall maintenance effectiveness.

MainX Administration & Maintenance Planning

• Serve as the primary MainX administrator and subject-matter resource for the Maintenance Department.
• Maintain accurate equipment, assets, work order, preventive maintenance, and technician information within MainX.
• Create, review, update, and close maintenance work orders in accordance with department procedures.
• Develop and maintain preventive maintenance schedules in MainX.
• Ensure maintenance activities are properly documented and accurately reflected in the system.
• Monitor overdue, upcoming, and outstanding maintenance work orders and communicate status to the Maintenance Manager.
• Generate and maintain maintenance reports, metrics, and performance data from MainX.
• Identify opportunities to improve MainX utilization, data accuracy, and maintenance workflow efficiency.

Maintenance Scheduling & Coordination

• Develop daily, weekly, and longer-term maintenance schedules based on priorities established by the Maintenance Manager.
• Coordinate and assign planned maintenance activities to specific technicians based on skill level, availability, workload, and equipment requirements.
• Balance planned maintenance work with corrective and emergency maintenance demands.
• Coordinate maintenance activities with Production and other departments to minimize operational disruption.
• Track scheduled work and follow up on incomplete, delayed, or rescheduled activities.
• Maintain visibility of technician workload and available maintenance capacity.
• Assist the Maintenance Manager with developing and maintaining the department's maintenance backlog and schedule.
• Communicate schedule changes and priorities to Maintenance Leads and technicians.

Spare Parts & Inventory Management

• Maintain accurate records of maintenance spare parts and inventory.
• Monitor critical spare parts and identify potential shortages before they impact maintenance activities.
• Coordinate parts availability with scheduled maintenance work orders.
• Ensure required parts are identified and available prior to scheduling work whenever practical.
• Assist with maintaining appropriate minimum/maximum inventory levels for critical maintenance components.
• Coordinate with Purchasing and suppliers regarding parts availability, orders, lead times, and delivery status.
• Identify obsolete, excess, or frequently used spare parts and communicate recommendations to the Maintenance Manager.
• Maintain accurate parts information, including descriptions, part numbers, quantities, and storage locations.

Maintenance Performance & Continuous Improvement

• Track maintenance KPIs such as PM completion, schedule compliance, backlog, downtime, and work order status.
• Provide regular maintenance scheduling and performance reports to the Maintenance Manager.
• Assist in identifying recurring equipment issues and maintenance trends.
• Support initiatives to improve preventive maintenance effectiveness, equipment reliability, and maintenance efficiency.
• Participate in maintenance planning meetings and continuous improvement activities.
• Promote an initiative-taking, planned-maintenance culture throughout the organization.

Qualifications

• High school diploma or equivalent required; technical degree or maintenance-related education preferred.
• 2–5 years of experience in maintenance planning, scheduling, CMMS administration, inventory control, or a related maintenance role.
• Experience working with a CMMS or maintenance management system; MainX experience preferred.
• Understanding of preventive and corrective maintenance processes.
• Experience with spare parts and maintenance inventory management.
• Strong organizational and time-management skills.
• Ability to prioritize multiple work orders and changing maintenance requirements.
• Effective communication and people skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to work effectively with Maintenance, Production, Engineering, Purchasing, and other cross-functional teams.
• Maintenance Planning & Scheduling
• CMMS/MainX Administration
• Preventive Maintenance Management
• Spare Parts & Inventory Control
• Work Order Management
• Data Accuracy & Reporting
• Communication & Teamwork
• Problem Solving

Success Measures

Success in this position will be measured by:

• PM schedule completion and compliance
• Maintenance schedule adherence
• Reduction of overdue maintenance work
• Accurate and timely MainX work order management.
• Availability of critical spare parts
• Improved technician utilization and workload balance
• Accuracy of maintenance records and inventory data
• Effective communication between Maintenance and Production

Important:

This position works under the direction of the Maintenance Manager, who establishes maintenance priorities, resource requirements, and overall maintenance strategy. The Maintenance Scheduler & Planner is responsible for translating those priorities into an organized, executable maintenance schedule and ensuring the necessary technicians, parts, information, and resources are coordinated.

Why Join IEM

At IEM, you’ll join a team that powers some of the world’s most ambitious projects. We’re engineers, makers, and problem-solvers who thrive on tackling complex challenges and delivering solutions that keep industries moving forward. If you’re driven, collaborative, and ready to make an impact, we’d love to hear from you. Your creativity and passion can help us achieve great things—come be part of the journey.

We offer comprehensive and competitive benefits package designed to support our employees' well-being, growth, and long-term success. View a snapshot of our benefits at https://www.iemfg.com/careers

Beware of recruiting scams. IEM never charges candidates fees, and all recruiter emails come from an @iemfg.com address. If you suspect fraudulent activity, do not share personal information and report it to us at iemfg.com/contact

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IEM does not discriminate against any applicant based on any characteristic protected by law.

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Use of AI

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