Maintenance Planner/Scheduler

Jones Lang LaSalle Incorporated; Elk Grove Township, Chicago (IL, IL); On-site; USD 105,000 - 125,000; Full time

Benefits offered by this job

401(k) with match

Medical/Dental/Vision

Paid parental leave

Paid time off & holidays

Daily Pay access

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking a Maintenance Planner/Scheduler for the Elk Grove Village, IL site to support our Asset Management team. The role focuses on planning and scheduling all maintenance activities using CMMS, optimizing labor, inventory, and part ordering to maximize uptime and efficiency.

The ideal candidate has five years of facilities planning experience, a bachelor’s degree in engineering or management, strong MS Office and CMMS skills, and knowledge of HVAC,

Qualifications

• Five years of experience in facilities planning and scheduling for operations and maintenance.
• Advanced knowledge of Microsoft Office; CMMS experience; SharePoint knowledge; HVAC, electrical and plumbing familiarity.
• Bachelor’s degree in engineering or management; SQL or Oracle experience; report-writing skills.

Responsibilities

• Plans, schedules, coordinates and assigns maintenance activities for teams.
• Optimizes maintenance inventory by balancing workload with labor availability.
• Creates asset-related purchase requisitions and tracks parts.
• Maintains CMMS data integrity and audits maintenance records.
• Collaborates with operations on maintenance programs and schedules.
• Develops SOPs for CMMS and storeroom operations.
• Provides weekly reports and identifies risks with mitigation plans.

Skills

Facilities planning

Maintenance scheduling

CMMS proficiency

Microsoft Office

SharePoint

HVAC knowledge

Electrical & plumbing knowledge

Client service orientation

Communication skills

Organizational skills

Education

Bachelor’s degree in engineering/management

Tools

SQL

Oracle

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients.

We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves – Maintenance Planner/Scheduler role is in support of the JLL Asset Management journey towards a World Class Maintenance organization. This industry standard role provides more efficient means of managing facilities maintenance and associated maintenance labor, freeing hours for additional business priorities.

Planning & scheduling for all maintenance and operations encompassed in the CMMS tool are to be conducted using current CMMS system application and standardized business processes.

What is your day to day?

• Plans, schedules, coordinates and assigned all frequency and work type maintenance activities for group or team of responsibility
• Optimizes maintenance inventory by balancing work load to labor availability
• Complies with all client CMMS standards and specifications to ensure database integrity and standardization
• Manages asset maintenance parts ordering process (MRO) for assigned team(s) and optimizes efforts through PM Auto ordering where applicable
• Creates all asset-related purchase requisitions
• Collects data and collaborates with operations team to optimize maintenance programs.
• Maintains maintenance record compliance to CMMS and Maintenance business process standards and specs through periodic data auditing
• Maintains liaison with facilities technicians and other management regarding work execution, necessity of altering schedules and manpower status
• Tracks all asset information, including spare parts and documentation
• Arranges for special tools and equipment
• Tracks all asset information, including spare parts, documentation and Booked Labor
• Continuous improvement of the work planning and scheduling process through the review and use of maintenance metrics, analysis of work order flow, project demands and expectations.
• Submits and document database record changes using client CMMS change request system
• Regulate Critical Environment facility management services to prevent business impact and equipment downtime.
• Establish objectives and processes required to maintain critical infrastructure at optimum performance.
• Identify open, unscheduled and/or unassigned work by running prescribed work order query in Assignment Manager
• Provides weekly reports to facility managers, identifies risks and gaps and provides resolution plans.
• Buils object structure in CMMS.
• Develop/maintain and update standard operating procedures for CMMS/Storeroom operations.
• Demands and Work Environment - Physical ability to walk jobsites in uneven terrain. Provide personal transportation for meetings and job visits away from the office; reimbursed. Requires ability to make routine physical visits to jobsites, customer events in construction and other environments.

Desired experience and technical skills

• Required Five (5) years of experience in facilities, requiring strict planning and scheduling protocols for operations and maintenance.
• Experience in planning and scheduling the work of hourly employees using CMMS systems Advanced knowledge of Microsoft Office Suite (Excel, Visio, Outlook); working knowledge of Sharepoint Knowledge of commercial HVAC, electrical and plumbing systems and equipment Client service-oriented attitude Excellent verbal and written communication skills Strong organizational and prioritization skills Advanced computer skills
• Preferred One (1) year+ of experience in a Critical Environment
• Bachelor’s Degree in an engineering or management
• Experience with SQL or Oracle
• Experience with report writing or generating software

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position: 105,000.00 – 125,000.00 USD per year Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location: On-site –Elk Grove Village, IL

Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.