HVAC Planner/Scheduler

Jones Lang LaSalle Incorporated; Andover (MA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical, Dental & Vision care

Paid parental leave

Paid time off & holidays

Daily pay access

Job summary

Jones Lang LaSalle Incorporated is seeking a Lead Maintenance Planner/Scheduler in Andover, MA to optimize maintenance activities within a GMP manufacturing context. The role focuses on planning, scheduling and coordinating HVAC projects, using the CMMS and collaborating with internal teams and third‑party vendors to ensure on‑time, compliant work.

The candidate should have HVAC experience or a related degree, plus 3–5 years of operations and customer service experience, with strong leadership

Qualifications

• Field experience in HVAC or related degree required.
• 3–5 years direct experience in operations and customer service.
• Proficient in scheduling software and CMMS.
• Strong interpersonal and organizational skills.

Responsibilities

• Plan and schedule maintenance and operations using the CMMS.
• Collaborate with planners, vendors, and clients to meet KPI.
• Lead training, presentations, and teambuilding.
• Ensure all work complies with current codes.
• Coordinate with 24/7 GMP manufacturing environment support.

Skills

Scheduling software

CMMS

MS Office

Interpersonal skills

Organizational skills

Communication skills

Team leadership

Education

HVAC field experience or undergrad in business administration, engineering or facilities

Tools

EAMS CMMS

MRO system

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves Lead Maintenance Planner/Scheduler role is in support of the JLL Asset Management journey towards a World Class Maintenance organization. This industry standard role provides more efficient means of managing facilities maintenance and associated maintenance labor, freeing hours for additional business priorities. Planning & scheduling for all maintenance and operations encompassed in the CMMS tool are to be conducted using current CMMS system application and standardized business processes.

Job Responsibilities

• Requires knowledge of commercial or industrial HVAC equipment, facilities planning & scheduling
• Collaborates with other planners and vendors to work within the MSA between JLL and Client
• Leadership skills (training, presentations & teambuilding) and detailed project management.
• Ensures all assignments and project scope meet current code compliance
• Organizational skills coupled with the leadership and interpersonal skills to manage multiple maintenance activities and projects simultaneously
• Good verbal and written communication skills including the ability to collaborate with all levels of management and interface with a diverse customer base including technical and non-technical personnel to effectively support a 24/7/365 GMP Manufacturing Environment
• Complies with all client CMMS standards and specifications to ensure database integrity and standardization when creating CMMS ad hoc reports and submit Work Requests for complex data reports. Ability to write advanced queries and dashboards is a plus
• Proficient computer skills including Microsoft Office Products
• Using industry and Client best practices, plans, schedules, coordinates and assigns all maintenance and corrective activities for HVAC Team and 3rd Party Vendors, as needed
• Collaborates with subcontractors to obtain detailed quotes and references contracts for accuracy
• Manages asset maintenance parts ordering process (MRO) for HVAC Team and tracks all asset information, including spare parts and documentation
• Creates all asset-related purchase requisitions
• Ensures all POs are created and approved before scheduling of work
• Collects data and collaborates with operations team to optimize maintenance programs
• Maintains maintenance record compliance to CMMS and Maintenance business process standards and specs through periodic data auditing
• Maintains liaison with facilities technicians and other management regarding work execution, necessity of altering schedules and manpower status
• Arranges for special tools and equipment
• Continuous improvement of the work planning and scheduling process through the review and use of maintenance metrics, analysis of work order flow, project demands and expectations.
• Facilitate and attend daily Team Huddles or Ops meetings to communicate plan and schedule daily/weekly maintenance activities.
• Identify open, unscheduled and/or unassigned work by running prescribed work order query in EAMS and Primavera
• Works with other planners, trades supervisors and technicians to close out any gaps to meet KPI metrics
• Support preparation of business operations driven documents, report and other deliverables
• Safety
• Identify risks to Facility and eliminate downtime
• Responsible for adherence and compliance with all JLL and Client work practices and safety protocols
• Comply with reporting requirements of applicable environmental health and safety programs
• Training
• Complete all assigned training requirements on time
• Ensure Vendor Partners complete all assigned training requirements on time

Required Qualifications

• Field experience in HVAC, or undergraduate degree in business administration, engineering or facilities.
• Minimum 3-5 years direct experience in operational, and customer service.
• Strong technical knowledge of scheduling software, procurement systems, CMMS, databases, Microsoft Office programs, etc.
• Strong interpersonal skills with ability to communicate well in verbal and written reports.
• Strong organization skills and collaborative approach

Preferred Qualifications

• Technical knowledge of EAMS CMMS and MRO system. This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position: 80,000.00 – 90,000.00 USD per year Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location: On-site –Andover, MA

Personalized benefits that support personal well-being and growth

Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.