Maintenance Operations Coordinator

Ultimate Staffing Services; Mendota Heights (MN); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Roth Staffing Benefits

Job summary

Ultimate Staffing Services is seeking a Maintenance Operations Coordinator in Mendota Heights, MN. The role focuses on administrative and operational support for the maintenance department, handling service requests, vendor coordination, and project tracking.

You will act as the CMMS super user, manage incoming requests, coordinate with multiple locations, and assist in maintaining vendor relationships and service contracts. Strong organizational and communication skills are essential.

Qualifications

• High school diploma or GED required.
• 2-3 years in administrative/support roles.
• Proficient with Outlook, Excel, Word, and Teams.
• Experience with CMMS or similar systems preferred.

Responsibilities

• Provide administrative and operational support to the Maintenance Department, including project coordination and service requests.
• Serve as primary contact for maintenance requests between locations, staff, contractors, and vendors.
• Coordinate and track facility projects such as flooring, waste removal, and maintenance initiatives.
• Communicate schedules and updates to stakeholders and vendors.
• Monitor and manage CMMS work orders to ensure timely completion.

Skills

Organizational skills

Communication

Multitasking

Professional demeanor

Education

High school diploma or GED

Tools

CMMS

SharePoint

Outlook

Excel

Teams

Job description

Maintenance Operations Coordinator (JN -082026-428955) Mendota Heights, Minnesota

Salary: USD25 - USD26 per hour

Maintenance Operations Coordinator

Company Overview

Growing nonprofit organization providing community-based residential and support services throughout Minnesota. The organization supports individuals with diverse needs and operates multiple residential and service locations, requiring strong facilities, maintenance, and operational support across its network.

Job Description

• Provide administrative and operational support to the Maintenance Department, assisting with project coordination, service requests, vendor management, and departmental initiatives.
• Serve as a primary point of contact for maintenance service requests between multiple locations, maintenance staff, contractors, vendors, and service providers.
• Coordinate and track facility-related projects including flooring replacements, junk removal, waste hauling, and other maintenance initiatives.
• Communicate schedules, timelines, and project updates to internal stakeholders and external vendors.
• Monitor and manage maintenance requests through a Computerized Maintenance Management System (CMMS), ensuring timely dispatch and resolution of work orders.
• Serve as a departmental CMMS super user, providing support, troubleshooting, user guidance, and training as needed.
• Manage and prioritize activity within the department's shared inbox, ensuring requests are addressed and routed appropriately.
• Coordinate fleet-related activities including repair requests, approval routing, vehicle deliveries, transfers, purchases, key distribution, and documentation.
• Assist in maintaining vendor relationships and service contracts including waste management, snow removal, utilities, fleet services, and other maintenance-related agreements.
• Support accounts payable processes related to maintenance materials, supplies, contractor invoices, and service purchases.
• Create, maintain, and update spreadsheets, reports, records, and documentation to support maintenance operations and project tracking.
• Utilize Microsoft Outlook, Teams, Excel, SharePoint, and the CMMS platform to organize information, track activity, and communicate effectively across the organization.
• Support continuous improvement efforts by helping develop, document, and enhance departmental processes and procedures.

Requirements

• High school diploma or GED required.
• Minimum of 2-3 years of experience in an administrative, service coordination, project coordination, facilities, maintenance, property management, or operations support role.
• Proficient with Microsoft Outlook, Excel, Word, and Teams.
• Experience managing multiple priorities, schedules, projects, or service requests simultaneously.
• Strong organizational skills with the ability to prioritize tasks, meet deadlines, and maintain accuracy.
• Excellent written and verbal communication skills with a professional and customer-focused approach.
• Ability to learn new software and systems quickly.
• Experience with a Computerized Maintenance Management System (CMMS), work order system, ticketing system, or similar platform preferred.
• Experience coordinating vendors, contractors, field technicians, or service providers preferred.
• Experience supporting maintenance, facilities, construction, trades, property management, or service-based organizations preferred.
• Strong attention to detail and ability to accurately process and track information.
• Ability to maintain confidential information and exercise sound judgment.
• Demonstrated initiative, flexibility, problem-solving skills, and willingness to work independently.
• Experience with SharePoint or similar document management systems is a plus.

Additional Info

• Pay: $25.00-$26.00 per hour, depending on experience
• Schedule: Monday-Friday, 8:00 AM-4:30 PM
• Location: Mendota Heights area (100% onsite)
• Type: Temp-to-Hire

Roth Staffing Benefits During Contract Period

• Medical Plans – Limited coverage with MEC, pharmacy benefits, virtual care, and emotional support
• Hospital Indemnity – Cash benefits for hospital stays, surgeries, and diagnostics
• Dental & Vision – Coverage for preventive, basic, and major services
• Accident & Critical Illness – Lump-sum or cash benefits for injuries and serious health conditions
• Life Insurance & Short-Term Disability – Income protection and family support (20+ hours/week required)
• Earned Safe & Sick Time – Based on local and state regulations
• Discount Clubs – Savings on entertainment, travel, shopping, and more
• Additional benefits information available upon request.