Maintenance Inventory Planner

Atkins & Pearce, Inc.; Covington (KY); On-site; USD 32,000 - 48,000; Full time

Job summary

The Maintenance Inventory Planner at Atkins & Pearce, Inc. supports the General Maintenance Manager by handling maintenance MRO ordering, parts inventory control, and accurate work order data entry to ensure parts are on hand for planned and reactive maintenance across the plant.

This role emphasizes organized inventory management, timely order processing, and collaboration with purchasing, vendors, and maintenance staff to keep operations running smoothly with minimal downtime.

Qualifications

• High School diploma or GED is required.
• Prior inventory/warehouse experience preferred; maintenance environment experience a plus.

Responsibilities

• Maintain maintenance MRO inventory including spare parts and supplies.
• Process and verify parts orders; stock incoming parts.
• Enter, update, and close maintenance work orders in the system.
• Run basic reports from the maintenance system as requested.
• Support the General Maintenance Manager and team with maintenance-related tasks.

Skills

Microsoft Office

Data entry

Organization

Teamwork

Vendor coordination

Prioritization

Interpersonal communication

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

The Maintenance Inventory Planner supports the General Maintenance Manager with maintenance MRO ordering, parts inventory control, and maintenance work order data entry. This role helps ensure required parts and materials are on hand to support planned and reactive maintenance work across the plant.

JOB EMPHASIS AND PURPOSE

The Maintenance Inventory Planner supports the General Maintenance Manager with maintenance MRO ordering, parts inventory control, and maintenance work order data entry. This role helps ensure required parts and materials are on hand to support planned and reactive maintenance work across the plant.

GENERAL DUTIES AND RESPONSIBILITIES

Inventory Support

• Assist with maintaining maintenance MRO inventory, including spare parts, consumables, and supplies.
• Perform physical inventory counts and enter data into the inventory/work order system.
• Help identify obsolete, excess, or low-stock parts and flag them to the General Maintenance Manager.
• Assist with organizing and labeling parts storage areas.

MRO Ordering Support

• Create and submit requests for maintenance-related parts and materials as directed.
• Communicate with purchasing and vendors to check on order status or resolve basic delivery issues.
• Receive incoming parts orders, verify against packing slips, and stock accordingly.

Work Order & System Support

• Assist with entering, updating, and closing work orders in the maintenance system.
• Help maintain accurate records of parts usage tied to work orders.
• Run basic reports from the maintenance system as requested.

Support

• Assist the General Maintenance Manager and team with other maintenance-related tasks as needed.
• Support HR and safety procedures within the department.

Miscellaneous

• Performs other duties as assigned.

QUALIFICATIONS

Education / Experience

• High School diploma or GED.
• Prior experience with inventory, parts, or warehouse work preferred; maintenance environment experience a plus.

License / Credentials / Certifications

• Forklift license (desirable, training available)

Skills / Specialized Knowledge / Abilities

• Basic knowledge of Microsoft Office applications: Word, Excel.
• Ability to prioritize tasks and follow through independently.
• Organized, detail-oriented, and comfortable with data entry.
• Ability to work with purchasing staff and vendors professionally.
• Ability to enforce, relay, and follow company standards.
• Teamwork, face-to-face communication, dependable.

WORKING CONDITIONS

Working Hours / Environment

• Standard full-time hours; occasional flexibility to support maintenance needs.
• Work is performed both in a plant/production environment and an office/parts room setting.

Tools and Equipment

• Computer, general office equipment, cell phone, basic hand tools (including but not limited to scissors, snips, box knife), electric tools. Appropriate PPE will be assigned as required. This may include safety glasses, gloves, hat or hairnet, hearing protection.
• Personal computer, copier, hand and electrical tools, scissor lift.

Travel

• Minimal

Physical and Mental Demands

• Ability to stand & work on concrete for extended periods of time.
• Ability to sit at a desk/workstation for long periods of time.
• Ability to work at a computer terminal for long periods of time.
• Ability to squat, bend at waste, kneel, etc.
• Digital dexterity and hand/eye coordination in repairing machines.
• Ability to lift & carry up to 50 pounds on occasion, using proper lifting techniques & processes.
• Ability to compare, problem solve, analyze, instruct, interpret, etc.
• Ability to speak & hear employees in problematic situations (loud environments).
• May require the ability to work at heights exceeding 50 feet.

FLSA STATUS: NON-EXEMPT (HOURLY)

INCUMBENT

SUPERVISOR

General Maintenance Manager

SUPERVISES

N/A

NOTE: This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related business duties as assigned by the immediate supervisor and other management as required. This job description should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job. Furthermore, the employer reserves the right to revise or change job duties and responsibilities as the need arises.

This job description does not constitute a written or implied contract of employment.

Atkins & Pearce is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. We encourage all people to apply regardless of age, gender, gender expression or criminal conviction history.