Maintenance Inventory & CMMS Coordinator

Bila Solar, Inc.; Indianapolis (IN); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

401(k) with company match

Paid time off

Job summary

Bila Solar is seeking a Maintenance Administrator to manage spare parts inventory, coordinate procurement, and support maintenance planning at our Indianapolis, IN site. This role partners with engineering, maintenance teams and vendors to ensure availability, accuracy, and cost efficiency.

Ideal candidates have 5+ years in maintenance administration, CMMS experience, and strong organizational skills. The position offers a competitive benefits package and growth opportunities within a growing

Qualifications

• Minimum of 5 years of experience in maintenance administration, maintenance inventory control, MRO procurement, or a similar role.
• High school diploma, GED, or equivalent required; additional education or relevant training is a plus.
• Experience using a Computerized Maintenance Management System (CMMS).
• Strong attention to detail and a high level of accuracy in inventory management and recordkeeping.
• Experience with inventory control, cycle counting, stock replenishment, and purchasing processes.
• Strong organizational, time-management, and prioritization skills.
• Effective written and verbal communication skills, including vendor and supplier coordination.
• Proficiency in Microsoft Office, particularly Excel, and general computer-based recordkeeping.
• Ability to work independently and collaboratively with maintenance, purchasing, and operations teams.
• Knowledge of 5S principles and organized stockroom practices preferred.

Responsibilities

• Spare Parts Inventory Management: Maintain accurate inventory records, monitor stock levels, and ensure critical spare parts are available when needed.
• Ordering and Procurement: Establish and manage weekly ordering routines, coordinate replenishment, and track purchase orders through delivery.
• Inventory Control: Perform routine cycle counts, investigate inventory discrepancies, and maintain accurate inventory records.
• Stockroom Organization: Maintain an organized, clean, and efficient stockroom in accordance with 5S principles.
• Inventory Planning: Establish and maintain minimum and maximum inventory levels based on usage, lead times, criticality, and maintenance requirements.
• Vendor Management: Communicate with suppliers, research sourcing options, coordinate outsourcing as needed, and monitor order status and delivery timelines.
• Cost Management: Obtain and compare vendor quotes, negotiate pricing, and identify opportunities to reduce procurement costs.
• Maintenance Planning Support: Maintain maintenance schedules, analyze maintenance data, and assist with planning activities to improve equipment reliability and operational efficiency.
• CMMS Administration: Set up, maintain, and update the CMMS, including inventory records, spare parts information, and maintenance schedules.
• Reporting and Documentation: Maintain accurate purchasing, inventory, and maintenance documentation and prepare reports as needed.
• Additional Duties: Perform other duties as assigned to support maintenance and operational objectives.

Job description

Bila Solar is seeking a Maintenance Administrator to manage spare parts inventory, coordinate procurement, and support maintenance planning at our Indianapolis, IN site. This role partners with engineering, maintenance teams and vendors to ensure availability, accuracy, and cost efficiency.

Ideal candidates have 5+ years in maintenance administration, CMMS experience, and strong organizational skills. The position offers a competitive benefits package and growth opportunities within a growing