Maintenance Parts & Materials Coordinator

Ingersoll Rand; Oak Lawn (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Ingersoll Rand in Alsip, IL is seeking a Maintenance Parts & Materials Coordinator to bring order to parts, systems, and processes that keep maintenance running. The role supports IRP, MP Pump and Oberdorfer Pump businesses, managing parts inventory, sourcing vendors, and ensuring timely deliveries across a 100,000-square-foot facility.

You will own the process from request through completion, maintain CMMS data, handle purchase orders, and coordinate across CMMS, ERP, procurement, and accounts

Qualifications

• Experience coordinating maintenance materials and parts
• Strong inventory accuracy and data entry skills
• Familiarity with procurement processes and purchase orders

Responsibilities

• Maintain CMMS data: assets, PMs, and work orders
• Review maintenance requests for completeness and route appropriately
• Create/update work orders based on findings and track deliveries

Skills

CMMS

Inventory management

Procurement

Vendor management

Tools

ERP

Job description

Maintenance Parts & Materials Coordinator

BH Job ID: BH-5127

SF Job Req ID: 20498

Ingersoll Rand is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Location

Alsip, IL

About Us

Imagine a company with technology leadership of over 160 years, yet it operates with the energy of a startup. Ingersoll Rand has dedicated itself to Making Life Better for its employees, customers, shareholders, and planets. We produce innovative and mission-critical flow creation and life science technologies - from compressors to precision handling of liquids, gasses, and powers - to increase industrial productivity, efficiency, and sustainability. Supported by over 80+ brands, our products are used in various end-markets including life sciences, food and beverage, clean energy, industrial manufacturing, infrastructure, and more. Across the globe, we're driving growth with an entrepreneurial spirit and ownership mindset. Learn more at irco.com and join us to own your future.

Job Overview

Bring order to the parts, systems, and processes that keep maintenance moving. Ingersoll Rand's Alsip facility supports the IRP, MP Pump and Oberdorfer Pump businesses, trusted brands known worldwide for reliable, innovative and durable fluid-handling solutions.

As the Maintenance Parts & Materials Coordinator, you will create the control, accuracy, and visibility needed to support 159 assets across Ingersoll Rand's 100,000-square-foot Alsip facility. You will ensure technicians have the right parts, outside services, and reliable system information to complete critical preventive and corrective maintenance. Owning the process from request through completion, you will source vendors, obtain quotes, manage purchase orders, track deliveries, record received materials, maintain inventory accuracy, and coordinate activity across the CMMS, ERP, procurement, and payment processes. You will also become the site's CMMS subject‑matter expert, strengthening parts and asset data, inventory accuracy, and the connection between purchased materials and completed maintenance work. MaintainX experience is not required, but familiarity with a CMMS or comparable operational system-and the ability to learn technology quickly-is essential.

This is a non‑supervisory systems‑focused position requiring strong ownership, follow through and organization-not a hands‑on mechanic, inventory‑counting, or administrative support role. Working closely with Maintenance, Purchasing, Finance, Accounts Payable, Operations, Engineering, EHS, and external vendors, you will identify gaps, solve problems, and drive work to completion. Because the site's maintenance materials and purchasing processes are continuing to evolve, you will have the opportunity to help build and improve them.

The strongest candidate will bring experience in maintenance coordination, parts or inventory management, logistics, industrial materials, a tool crib or storeroom, automotive service operations, or a similar environment-along with urgency, sound judgment, and consistent follow‑through. For someone eager to grow within industrial maintenance, this role offers broad exposure to plant operations, equipment, purchasing, inspections, and vendors, with opportunities to expand into regulatory support, deeper maintenance expertise, and future leadership.

Responsibilities

CMMS Administration & Data Management

• Maintain accurate asset, equipment, preventive maintenance, work-order, labor, parts, and service records within the CMMS.
• Review newly submitted maintenance requests for completeness and route them to the appropriate supervisor or technician.
• Create and update work orders based on maintenance findings,