CMMS Inventory & Maintenance Coordinator

PCI Pharma Services; Bedford (NH); On-site; USD 52,000 - 70,000; Full time

Job summary

PCI Pharma Services seeks a Maintenance, Reliability, Operations Coordinator to manage spare parts inventory, support maintenance and production teams, and maintain CMMS-driven processes in a fast-paced setting.

Responsibilities include coordinating part deliveries, updating manuals and logs, performing cycle counts, and documenting all maintenance activities to ensure operational efficiency across office and warehouse environments.

Qualifications

• Strong written and verbal communication skills.
• Proficient math skills including ratios, percentages and conversions.
• Experience with CMMS, manufacturing or distribution software preferred.
• Ability to troubleshoot and elevate issues effectively.
• Highly organized, detail-oriented and able to work independently.
• Proficient with Microsoft Office and database systems.
• Experience with computer-based inventory management systems.
• Must pass pre-employment drug screen and background check.

Responsibilities

• Manage and control spare parts inventory using CMMS to ensure parts availability for work orders.
• Coordinate with Purchasing and Payables on scheduling and confirming part deliveries.
• Perform electronic transactions for issuing, reserving, and closing materials to jobs.
• Process and close manufacturing jobs; record production quantities.
• Move inventory physically and electronically and maintain accurate labeling.
• Conduct cycle counts, stock checks, and periodic physical inventory counts.
• Identify and resolve inventory discrepancies; perform root-cause investigations.
• Maintain replacement parts inventory for critical components.
• Update maintenance manuals, system documentation, and downtime logs.
• Maintain preventive maintenance schedules and system service logs.
• Collaborate with Spare Parts Coordinator to order new components.
• Document all predictive, preventive, and corrective maintenance activities.

Skills

Strong communication

Math skills (ratios, conversions)

Organized & detail-oriented

Independent work

Teamwork across levels

Problem solving / troubleshooting

Microsoft Office & databases

Inventory management experience

CMMS experience

Education

High School Diploma or GED

Tools

CMMS software

Database systems

Job description

PCI Pharma Services seeks a Maintenance, Reliability, Operations Coordinator to manage spare parts inventory, support maintenance and production teams, and maintain CMMS-driven processes in a fast-paced setting.

Responsibilities include coordinating part deliveries, updating manuals and logs, performing cycle counts, and documenting all maintenance activities to ensure operational efficiency across office and warehouse environments.