Maintenance Coordinator

Children's Rescue Fund; New York (NY); On-site; USD 80,000 - 105,000; Full time

Job summary

Children's Rescue Fund is seeking a Maintenance Coordinator in New York City. The selected candidate will oversee maintenance staff and ensure compliance with safety and regulatory standards. This role involves hands-on training, project oversight, and collaboration with internal stakeholders to enhance facilities' performance.

Qualifications

• Bachelor’s degree required in project management, or similar.
• A minimum of 2 years of experience in facility coordination.
• High level of computer proficiency.

Responsibilities

• Provide support to building maintenance staff and contractors.
• Coordinate facility inspections and preventive maintenance.
• Ensure the organizational occupancy rate meets the 95% threshold.

Skills

Communication

Project Management

Crisis Management

Organizational Skills

Supervisory Skills

Education

Bachelor’s degree in project management or similar

Tools

Microsoft Office

Job description

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PRIMARY FUNCTION/PURPOSE:

The Maintenance Coordinator will collaborate with the AVP of Operations in developing systems and reports to enhance CRF’s compliance with regulatory and legal facility requirements.

Job Description

PRIMARY FUNCTION/PURPOSE:

The Maintenance Coordinator will collaborate with the AVP of Operations in developing systems and reports to enhance CRF’s compliance with regulatory and legal facility requirements.

PRIMARY RESPONSIBILITIES:

• Provide support and oversight to the building maintenance staff, contractors, and vendors when managing assigned projects.
• Collaborate with the AVP of Operations in coordinating and conducting facility inspections.
• Provide training to the DBOs, and Managers regarding preventive maintenance requirements, inspections; and ongoing monitoring of building maintenance systems.
• Collaborates with the AVP of Operations in the development and monitoring of organization-wide preventive maintenance schedule; work order system; and furniture supply and equipment inventory system.
• Sources and secures bids and completes AESTIVA requisitions as needed.
• Coordinates furniture, supply, and equipment reallocation to the facilities. Ensure the inventory system is updated to reflect the reallocation of furniture, supplies, and equipment to the facilities.
• Represent the department in inter-departmental meetings.
• In the absence of the AVP of Operations, the coordinator will liaise with landlords, vendors, subcontractors, and government agencies as needed.
• Ensures the Implementation of policy and procedure and collaborates with the AVP in ensuring all sites are operating in a consistent and standardized manner to ensure compliance with regulatory, contractual, and organizational standards.
• Supports the Roving Maintenance team by ensuring they have the needed equipment, tools, and supplies to complete assigned projects. May be required to inspect completed projects to ensure the work is completed correctly.
• Provides hands-on training to the porter and maintenance staff in basic carpentry, plumbing, painting, sheetrock, and electrical.
• Collaborates with the AVP in ensuring that the organizational occupancy rate meets the 95% threshold. Randomly inspects units to ensure the units are cleaned, well maintained and the clients are provided with a safe living environment. Provides feedback to the facility staff and where applicable contracted maintenance staff.
  
  

MINIMUM QUALIFICATIONS:

• Bachelor’s degree required in project management, or similar.
• A minimum of 2 years of experience in facility coordination, project management, or real estate.
• Extensive experience in building and equipment maintenance.
• Ability to respond to building safety regulations and security protocols.
• Excellent written and oral communication, organizational and supervisory skills.
• Must be adept and comfortable with crisis management.
• High level of computer proficiency, specifically in Microsoft Office, and the ability to learn new technologies and databases.
• Superior written and verbal communication skills, coupled with excellent organization and leadership skills.
  
  

OTHER REQUIREMENTS (including Physical Demands):

• Travel required.
• May be required to work long hours and a varied schedule.
• Lifting and moving objects weighing up to 30 pounds several times a week.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  
  

EEO Statement – Children’s Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, or protected veteran status.

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Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Non-profit Organizations

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