VA MAINTENANCE CLERK

Pilgrim; Tolleson (AZ); On-site; USD 60,000 - 90,000; Full time

Job summary

Pilgrim is seeking a Maintenance Planner to coordinate preventive maintenance, parts, and work orders in Tolleson, AZ. You will partner with maintenance and production teams to keep equipment running and scheduled work aligned with priorities.

The role requires strong organization, proficiency with CMMS, and the ability to manage multiple tasks in a fast-paced environment while ensuring parts are on hand before scheduling work.

Qualifications

• Experience in maintenance planning, scheduling, or related clerical roles.
• Familiarity with CMMS and PM scheduling.
• Proficient in Microsoft Office (Excel, Outlook, Word).
• Strong organizational and communication skills.

Responsibilities

• Work with maintenance supervisors, leads and production supervisors to plan daily or weekend tasks.
• Create, prioritize, assign, and close work orders using CMMS.
• Schedule preventive maintenance tasks, repairs, and inspections; coordinate with technicians or contractors.
• Manage inventory levels for tools, equipment, and parts, including ordering and receiving supplies.
• Track vendor orders and follow up to schedule repairs and maintenance.
• Lead 5S improvements and Lean initiatives to ensure a safe, organized workplace.

Skills

Maintenance planning

Prioritization

CMMS

Communication skills

Education

High school diploma or GED

Associate degree or technical training

Job description

Essential Duties and Responsibilities include but are not limited to the following:

• Work with the maintenance supervisors, maintenance leads and production supervisors on a daily basis on work that needs to get done that day, or on the weekend.
• Assigns work based on the equipment availability schedule and give the work orders to the maintenance supervisors for the tasks to be performed on that day.
• Orders parts for all jobs that we do not have the parts in stock to carry out.
• Visits every work request that crosses their desk to determine schedule, and parts needs.
• Reviews the backlog report on a daily basis and is working with the maintenance supervisors that we are prioritizing properly.
• Turns work requests into work orders.
• Run weekly printout of all pms for the upcoming week.
• Assigns pm tasks and tracks the pm work orders that are open that need to be a priority.
• Monitors the downtime report and determines if we need to look at the frequency of pm on a certain piece of equipment.
• Maintains a daily report of critical work that has yet to be scheduled.
• Visits each department head daily and goes through the open work and determines if something should be moved up on the priority list. Ex Continuous, Filter room, WWTP, Hide and then schedules said work accordingly.
• No work order to be given to a maintenance supervisor unless all parts are on hand to carry out the task.

Work Order Management: Create, prioritize, assign, and close work orders using Computerized Maintenance Management Systems (CMMS).

Scheduling & Coordination: Coordinate, schedule, and follow up on preventive maintenance tasks, repairs, and inspections with technicians or contractors.

Inventory Control: Manage inventory levels for tools, equipment, and spare parts, including ordering and receiving supplies.

Vendor relations and communication: Track orders and follow up with vendors to better schedule upcoming tasks and repairs. Track service schedules with several contractors to ensure smooth equipment operation.

5S Implementation: Responsible for auditing, sustaining, and improving 5S practices to ensure a safe, efficient, and visually controlled workplace. The ideal candidate will train team members on Lean methodologies, eliminate waste through organized work environments, and lead continuous improvement initiatives.

Preferred Qualifications

• High school diploma or GED required; Associate degree or technical training in Maintenance, Industrial Technology, Business Administration, or a related field preferred.

Previous experience in a maintenance planning, maintenance clerk, parts coordinator, or administrative support role preferred.

Proficient in Microsoft Office applications, particularly Excel, Outlook, and Word.

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Effective verbal and written communication skills with the ability to work collaboratively with maintenance, production, and vendor partners.