Maintenance and Operations Specialist (Property Management)

Prince William County Government; Virginia (MN); On-site; USD 36,444,000 - 105,962,000; Full time

Benefits offered by this job

Health insurance

Paid leave

Retirement plan

Training opportunities

Job summary

Prince William County Government’s Department of Facilities and Fleet Management seeks a Maintenance and Operations Specialist to plan, coordinate, and oversee maintenance and small renovation projects in County leased facilities. You will be the on-site presence ensuring work progresses from request to closeout while upholding County standards.

You will collaborate with landlords and building owners, verify costs, and maintain thorough records.

Qualifications

• High school diploma or GED with two years of hands-on experience in commercial building maintenance or related field.
• Experience coordinating or overseeing maintenance and repair work performed by others.
• Proficiency with Microsoft Office suite (Outlook, Word, Excel, Teams).
• Valid driver's license and ability to pass DMV check; pre-employment physical.

Responsibilities

• Define scopes of work for maintenance and small renovation requests and build schedules for work in occupied buildings.
• Oversee contractors and trades staff on site and verify work against standards and contract requirements.
• Evaluate conditions using HVAC, plumbing, electrical, structural, and life-safety systems and recommend repairs.
• Coordinate with landlords, property managers, and building owners to resolve maintenance responsibilities under lease terms.
• Maintain project records, estimates, inspection documentation, photos, and warranties in the Division system.

Job description

The Department of Facilities and Fleet Management supports Prince William County government by providing safe and sustainable facilities and fleet services. To fulfill that purpose, the Department hires a diverse, highly trained, highly skilled, and engaged workforce.

The Property Management Division is seeking a Maintenance and Operations Specialist to deliver maintenance and small renovation projects. If you take pride in walking a job site, holding contractors to a standard, and handing a finished space back to the people who use it every day, this is a role where your work is visible in the community.

Are you a problem solver who wants to make a difference in the community? Do you enjoy variety, ownership, and a workplace where no two buildings are the same? Then this job is for you.

About This Role

The Maintenance and Operations Specialist plans, coordinates, and oversees maintenance, repair, and small renovation projects in County leased facilities. This position is the Division's presence at the job site and the point of contact who keeps a project moving from request through closeout.

• Define scopes of work for maintenance and small renovation requests and build realistic schedules for work in occupied buildings.
• Oversee contractors and trades staff on site, verify installed work against County standards and contract requirements, and resolve field conditions before they affect cost or schedule.
• Apply working knowledge of commercial building systems, including HVAC, plumbing, electrical, structural, and life safety systems, to evaluate conditions and recommend repair or replacement.
• Work with landlords, property managers, and building owners at leased facilities to resolve maintenance and repair responsibilities under the terms of the lease.
• Verify work in place against amounts billed, and route documentation for approval.
• Maintain accurate project records, estimates, inspection documentation, photographs, and warranty information in the Division system of record.
• Communicate clearly with building occupants about schedule, disruption, and cost, and provide status updates that leadership can rely on.
• Provide direction and technical guidance to less experienced maintenance staff and to vendors performing work on County property.
• Identify recurring failures and recommend process, standard, or capital improvements that reduce cost and downtime across the portfolio.
• Stay current with codes, industry practice, and advances in building systems and materials, and apply them to County work.

This position includes access to a County vehicle and a County issued cell phone for the performance of assigned duties. Prince William County offers a comprehensive benefits package that includes health care coverage, participation in the Virginia Retirement System, paid time off, and support for continuing professional development, training, and certification.

Minimum Requirements

High school diploma or G.E.D. and two years of experience with hands on work in commercial building maintenance, facility operations, or the building trades, including experience coordinating or overseeing maintenance and repair work performed by others.

Preferences

• Five or more years of experience in commercial building maintenance and operations.
• Experience preparing cost estimates and scopes of work for maintenance and small renovation projects.
• Experience working with building tenants, landlords, property managers, and building owners to resolve maintenance and repair issues.
• Experience reviewing and processing contractor pay applications and invoices.
• Experience directing the work of contractors, vendors, or less experienced maintenance staff.
• Experience using a computerized maintenance management system or a facility management system of record.
• Experience using an energy management system or building automation system.
• Proficiency with the Microsoft Office suite, including Outlook, Word, Excel, and Teams.
• Trade licensure or certification in a relevant discipline, such as HVAC, electrical, or plumbing, or a recognized facility management credential.

Special Requirements

• Must possess a valid driver's license and pass a DMV record check.
• Must pass a pre-employment physical.
• Must be able to lift a minimum of 50 pounds regularly and up to 80 pounds as applicable, and to climb, balance, kneel, crouch, crawl, and work at heights and in confined mechanical spaces.
• Background checks, which may include but are not limited to criminal history, credit history, education verification, license verification, and fingerprinting.

Work Schedule

The standard work schedule is Monday through Friday, 7:00 a.m. to 3:30 p.m. Work hours may be adjusted to accommodate project work in occupied buildings, including occasional evening and weekend work. This position is primarily field-based and is not telework eligible on a routine basis.

Starting Salary Range

$25.44 - $36.98 per hour

We also offer great benefits including:

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings plans
• Paid Annual Leave / Sick Leave / Personal Leave
• Paid Holidays
• Group Medical, Dental, & Vision Health Plans
• Group Life Insurance
• Employee Assistance Program (EAP)
• Career Development Opportunities

Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness.

NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety, click here for the class description.

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.