Maintenance Administrative Assistant

Air Wisconsin Airlines; Appleton (WI); On-site; USD 47,000 - 52,000; Full time

Job summary

Air Wisconsin Airlines is seeking an Office Administrator to support payroll, scheduling, and employee records in a corporate setting. The role involves handling confidential information with discretion and coordinating with Recruiting and Compliance teams.

The ideal candidate has an associate degree or equivalent experience, 1–2 years in office administration, and strong Microsoft Office skills. The position emphasizes accuracy, organization, and adherence to company policies within a corporate

Qualifications

• Associate degree or equivalent practical experience in business/office discipline.
• 1–2 years in office administration or secretarial work.
• Strong attention to detail and ability to maintain payroll, scheduling, and employee records.
• Discretion handling confidential employee information and professional conduct.

Responsibilities

• Promote a safe and secure operating environment.
• Prepare letters, memos, and reports.
• Maintain confidential employee records and departmental files.
• Coordinate personnel-related work, training, and staff travel schedules.
• Provide telephone and general administrative reception support.
• Maintain payroll information, review timesheets, and input leave requests.
• Process schedules in UKG and resolve payroll discrepancies as needed.
• Create the Master Bid Schedule and maintain standing bid forms.
• Distribute attendance and vacation/sick spreadsheets and other employee information.
• Order uniforms and coordinate gear for new employees; assist with hangar supply requests.
• Assist Recruiting and Compliance teams with hiring and drug/alcohol testing processes.

Skills

Payroll processing

Confidentiality

English communication

Education

Associate degree in business or office technology

1-2 years office administration or secretarial experience

Tools

Kronos

UKG

Microsoft Office

Job description

Pay Range

$47,000 - $52,000 / year

Job Functions

• Promotes and fosters a safe and secure operating environment.
• Prepares letters, memos, reports, and other similar documents.
• Confidentially maintains technical correspondence, employee records, and other departmental files and data.
• Coordinates personnel-related work, training, and staff travel schedules and arrangements.
• Provides telephone and general administrative reception services support.
• Maintain payroll information from Kronos sheets, review and approve timesheets, and input sick, vacation, funeral, and PTO time based on submitted absence requests.
• Process day trades, update schedules in UKG, and research and resolve payroll discrepancy forms.
• Create the annual Master Bid Schedule (MBS) for the upcoming year and maintain Standing Preference Bid Forms.
• Maintain reliability sheets for attendance occurrences and communicate occurrences to management when needed.
• Distribute seniority lists, mechanic and stores vacation/sick spreadsheets, and other employee information.
• Order and cancel uniforms, order jackets for new employees, and coordinate hangar supply requests.
• Work with Recruiting Specialist to assist with organizing and interviewing candidates.
• Work with Compliance to assist with drug and alcohol testing.
• Adherence to company policies and procedures.

Required Competencies

• High level of judgment to ensure compliance with appropriate regulations, policies, and procedures.
• Judgment and initiative are necessary in setting priorities in providing administrative support for the department. Must determine if unusual problems with routine procedures require involvement of others.
• Ability to handle confidential information.
• Ability to communicate fluently in English.

Education & Experience

Required:

• Associate degree in a business or office technology discipline, or equivalent practical career experience.
• One to two years office administration or secretarial experience.
• Strong attention to detail and ability to maintain accurate payroll, scheduling, and employee records
• Ability to handle confidential employee information with discretion and professionalism.
• Strong organizational skills with the ability to manage recurring deadlines and multiple administrative priorities.
• Proficiency in Microsoft Office products.

Preferred:

• Strong oral and written communication skills.
• Problem solving.
• Analytical Ability.
• Interpersonal skills.
• Proficiency with timekeeping, scheduling, expense, and document management systems such as Kronos, and UKG.

Supervisory Responsibilities

None

Work Environment, Physical Demands & Travel

• Corporate office
• Moderate amount of time spent at low activity level, i.e., sitting.
• Occasional standing/walking/movement required.
• Occasional travel, less than 10%

Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not a comprehensive inventory of duties and/or responsibilities associated with this position. Generally, each job function is considered essential to this position and any incumbent must be capable of performing them.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.