Human Resources Coordinator

Staffers Inc.; Madison (MS); On-site; USD 36,000 - 52,000; Full time

Job summary

Staffers Inc. is seeking an HR Administrator to support payroll processing, benefits administration, and HRIS data management. You will collaborate with the HR Manager to ensure timely and accurate processing and compliance.

Responsibilities include maintaining employee records, supporting onboarding, benefits inquiries, and regulatory reporting. The role requires strong organizational skills, attention to detail, and effective communication.

Qualifications

• Knowledge of payroll and employee benefits administration processes.
• Strong communication and organizational skills.
• Excellent time management and multitasking abilities.
• Proficiency with HRIS systems and Microsoft Office Suite.
• Bachelor’s degree preferred; high school diploma required.

Responsibilities

• Process employee payroll on a weekly basis with accuracy.
• Assist in maintaining benefits records and payroll deductions.
• Support compliance reporting and regulatory documentation.
• Maintain employee personnel files and documentation.
• Provide general HR administrative support and project assistance.

Skills

Payroll processing

Benefits administration

Communication skills

Organizational skills

Time management

Multitasking

Education

High School Diploma

Bachelor’s degree preferred

Tools

HRIS (UKG Kronos)

Microsoft Office Suite

Job description

The HR Administrator plays a pivotal role in supporting the administrative functions of the Human

processes, and ensuring compliance with regulatory requirements. Reporting to the HR Manager, the HR

Administrator provides essential assistance to ensure the smooth operation of HR processes.

Key Responsibilities:

Payroll Processing:

• Accurately process employee payroll on a weekly basis.
• Ensure tax forms, benefits enrollment/changes, and garnishments are entered correctly in the HRIS system.
• Collaborate with the HR Manager to resolve any payroll discrepancies.
• Maintain accurate timekeeping, including the company PTO program.
• Track and rectify issues in the HRIS system.

Employee Benefits Support:

• Assist in maintaining employee benefits records and updating payroll deductions.
• Provide support to employees regarding benefit inquiries and related administrative tasks.
• Assist in verifying monthly premium statements for insurance policies and resolving administrative issues with carriers and brokers.
• Support the coordination of workers’ compensation claims.
• Support the posting of job openings and assist in hiring.
• Verify new hires’ legal documents and assist in the onboarding processes in the HRIS system.
• Collaborate with the HR Manager to facilitate a seamless recruitment process.
• Prepare and distribute new hire packs to new employees (uniform, welcome pack).
• Fill employee uniform additional orders.

Compliance and Reporting:

• Assist in ensuring compliance with employment laws, regulations and reporting.
• Support in the preparation and maintenance of employee reports and required documentation.
• Assist in responding to unemployment claims and other regulatory inquiries.

Employee Personnel File Maintenance:

• Ensure maintenance of employee personnel files, ensuring proper documentation and compliance.
• Maintain accurate and up-to-date records of employee information, including performance evaluations, disciplinary actions, and any other relevant documents.
• Ensure proper documentation and filing of any applicable employee safety and compliance trainings/certifications.

Administrative Support:

• Provide administrative support on HR-related activities as needed.
• Assist in appropriate distribution of company cell phones and company email accounts to designated employees or positions as per company policy.
• Assist the HR Manager in implementing HR initiatives and projects.
• Perform other duties as assigned

Job Requirements

• Knowledge of and experience with payroll and employee benefits administration processes.
• Strong communication and organizational skills.
• Excellent organizational and time management abilities.
• Proficiency in HRIS systems and Microsoft Office Suite.
• Ability to multitask and prioritize tasks effectively.

Education and Experience

• High School Diploma or equivalent required; Bachelor’s degree preferred.
• Minimum of 2 years of experience in Human Resources administration or related field.
• Prior experience with HRIS systems, preferably Kronos (UKG).
• Prior experience with and knowledge of legal compliance and employment laws, regulations and