Maintenance Admin & Data Specialist

Iowa Ag; Cedar Rapids (IA); On-site; USD 42,000 - 54,000; Full time

Job summary

Archer Daniels Midland Company (ADM) in Cedar Rapids, IA is seeking a Maintenance Admin Assistant to manage CMMS entries, contractor timekeeping, and related documentation. Responsibilities include data entry, verification of work orders, and supporting maintenance planning and invoicing processes.

The role emphasizes accuracy, cross-department coordination, and generating routine reports to monitor maintenance performance and spending.

Qualifications

• Proficient data entry with high accuracy
• Strong Excel skills and MS Office proficiency
• Experience with CMMS MAXIMO or similar systems
• Excellent communication and problem-solving abilities

Responsibilities

• Enter, maintain, and update maintenance work orders in CMMS
• Review completed work orders for accuracy and completeness
• Process labor, materials, and equipment usage records
• Maintain equipment and asset data in CMMS
• Administer contractor timekeeping and verify hours
• Support invoice processing by validating labor charges
• Generate maintenance and contractor spending reports
• Assist planners and scheduling with admin support

Skills

Data entry

Excel

CMMS MAXIMO

Communication

Tools

MAXIMO CMMS

Job description

Archer Daniels Midland Company (ADM) in Cedar Rapids, IA is seeking a Maintenance Admin Assistant to manage CMMS entries, contractor timekeeping, and related documentation. Responsibilities include data entry, verification of work orders, and supporting maintenance planning and invoicing processes.

The role emphasizes accuracy, cross-department coordination, and generating routine reports to monitor maintenance performance and spending.