Maintenance Admin Assistant - Cedar Rapids, IA

Iowa Ag; Cedar Rapids (IA); On-site; USD 42,000 - 54,000; Full time

Job summary

Archer Daniels Midland Company (ADM) in Cedar Rapids, IA is seeking a Maintenance Admin Assistant to manage CMMS entries, contractor timekeeping, and related documentation. Responsibilities include data entry, verification of work orders, and supporting maintenance planning and invoicing processes.

The role emphasizes accuracy, cross-department coordination, and generating routine reports to monitor maintenance performance and spending.

Qualifications

• Proficient data entry with high accuracy
• Strong Excel skills and MS Office proficiency
• Experience with CMMS MAXIMO or similar systems
• Excellent communication and problem-solving abilities

Responsibilities

• Enter, maintain, and update maintenance work orders in CMMS
• Review completed work orders for accuracy and completeness
• Process labor, materials, and equipment usage records
• Maintain equipment and asset data in CMMS
• Administer contractor timekeeping and verify hours
• Support invoice processing by validating labor charges
• Generate maintenance and contractor spending reports
• Assist planners and scheduling with admin support

Skills

Data entry

Excel

CMMS MAXIMO

Communication

Tools

MAXIMO CMMS

Job description

### Job Details#### Job Title:Maintenance Admin Assistant - Cedar Rapids, IA#### Location:,, ,#### Company:#### Industry Sector:#### Industry Type:#### Career Type:#### Job Type:Full Time#### Minimum Years Experience Required:N/A#### Salary:### Get Job Alerts**Career Type:** Maintenance/Repair**Country:** USAI agree to receive alerts from and to the .Your alert was created successfully.x## General Alert Saved* The listings below are jobs matching the criteria you've selected for your General Alert on.Criteria selected was:* General alert saved for .* General alert notifications will be sent weekly on Monday.* Please note that you can only have one general alert active at any given time. Creating a new general alert will override an existing general alert.* Visit the to manage your alerts# Maintenance Admin Assistant - Cedar Rapids, IA| Number of Years Experience: | Minimum Education Completed: | || Education Major / Discipline Category: | Most Recent / Current Occupation: | |**Job Description****Maintenance Admin Assistant - Cedar Rapids, IA****Summary:**The Administrative Assistant provides administrative and system support to the Maintenance Department, with primary responsibility for maintaining accurate records within the Computerized Maintenance Management System (CMMS) and contractor timekeeping system. This role ensures maintenance work orders, contractor labor hours, and supporting documentation are entered, validated, and processed accurately to support maintenance planning, reporting, and contractor invoice reconciliation**Specific Job Duties*** Enter, maintain, and update maintenance work order information within the CMMS.* Review completed work orders for accuracy and completeness.* Process maintenance labor, materials, and equipment usage records.* Maintain equipment and asset data within the CMMS.* Administer the contractor timekeeping system and ensure accurate labor hour reporting.* Verify contractor hours against approved work orders and assigned activities.* Support contractor invoice processing by validating labor charges and documentation.* Investigate and resolve discrepancies between contractor records, work orders, and invoices.* Generate and distribute maintenance performance, labor, and contractor spending reports.* Perform routine audits to ensure data accuracy and integrity across maintenance systems.* Maintain maintenance records and documentation in accordance with company requirements.* Assist maintenance planners and supervisors with scheduling, reporting, and administrative support.* Coordinate with contractors, maintenance personnel, finance, and operations teams as needed.* Support department meetings, communications, and reporting activities.* Identify opportunities to improve data quality, reporting accuracy, and administrative processes.**Preferred Skills:*** Strong attention to detail with a high degree of accuracy in data entry and record management.* Proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook.* Ability to learn and effectively utilize CMMS (MAXIMO), contractor management, and business systems.* Strong organizational skills with the ability to manage multiple priorities and deadlines.* Effective communication and problem-solving skills with the ability to work across departments and with external contractors**Environment*** Primarily Monday - Friday, but available for operations outside of standard working hours* Work with various chemicals and caustics* Stand for long periods of time* Lift 50 lbs* Carry ladders and tools* Climb ladders / stairs* Walk long distancesADM requires the successful completion of a background check.REF:112856BR**#IncludingYou**Diversity, equity, inclusion and belonging are cornerstones of ADM's efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments - environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.We welcome everyone to apply. We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, language, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by lawTo apply please click on APPLY TO THIS POSITIONJob Post Date: 10/14/26Here are some other jobs you may be interested in applying for.| | || - | - || Archer Daniels Midland Company (ADM) Clinton, Iowa | Cargill, Inc MASON CITY, Iowa || Cargill, Inc MASON CITY, Iowa | |1 person is interested in this job.