Maine WIC Nutrition Program- Accounting & Administrative Support

Department of Health and Human Services; United States; Vor Ort; USD 27.000 - 39.000; Vollzeit

Benefits dieser Stelle

13 paid holidays

3+ weeks vacation

Health Insurance Coverage

Retirement Plan

Gym Membership Reimbursement

Flexible Spending Accounts

Parental leave

Zusammenfassung

Department of Health and Human Services in Augusta, ME seeks an Accounting Associate II to manage front desk activities, handle invoices, and coordinate vendor payments within the WIC program. You will support multiple program areas and maintain accurate records and reports.

The role requires strong communication, data handling, and collaborative skills to work with internal teams and external partners. This on-site position offers comprehensive benefits and steady hours.

Qualifikationen

• Excellent oral and written communication skills.
• Ability to gather, synthesize, and summarize information.
• Ability to establish and maintain relationships with a diverse group of internal and external partners.
• Computer skills, including knowledge of Word and Advantage.

Aufgaben

• Serve as the first point of contact by covering the WIC front desk, phone, and email.
• Process program invoices and initiate vendor payments using the State of Maine Advantage system in coordination with the DAFS Service Center.
• Review and reconcile daily program transactions in state information systems.
• Order and distribute medical, lactation, outreach, and printing supplies for Local WIC Agencies.
• Track staffing records, maintain the longevity list, and process interpreter and translation service invoices.

Kenntnisse

Communication skills

Data synthesis

Customer service

Interpersonal skills

Tools

Word

Advantage

Jobbeschreibung

Department of Health and Human Services (DHHS) Accounting Associate II

Opening Date: October 13, 2026 Closing Date: October 26, 2026 Job Class Code: 6504 Grade: 16 (80) Salary: $19.60 - $28.25 per hour Position Number: 02031-2299 Location: Augusta Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Job Description

• Serve as the first point of contact by covering the WIC front desk, phone, and email.
• Process program invoices and initiate vendor payments using the State of Maine Advantage system in coordination with the Department of Administrative and Financial Services (DAFS) Service Center.
• Review and reconcile daily program transactions in state information systems.
• Order and distribute medical, lactation, outreach, and printing supplies for Local WIC Agencies.
• Track staffing records, maintain the longevity list, and process interpreter and translation service invoices.
• Provide information and support for Local Agency management reviews.
• Source and obtain supplies following the state procurement process.
• Support all program areas, including accounting, clinic operations, vendor management, farmer support, and administration.
• Manage inventory, update databases, and prepare spreadsheets and reports.
• Maintain unit filing and record retention processes.
• Arrange accounts for interpreter, medical supply, and breastfeeding supply vendors.
• Coordinate the WIC annual education conference.
• Perform other duties as assigned.

Minimum Qualifications

Entry-level to intermediate training, education, and/or experience in office and administrative support functions demonstrating competency in conducting research, compiling data, providing customer assistance, and using independent judgement to make determinations on routine business matters. All positions in this classification assume the qualifications of: Accounting Associate I.

Preferred candidates will also have:

• Excellent oral and written communication skills
• Ability to gather, synthesize, and summarize a variety of information
• The ability to establish and maintain effective working relationships with a diverse group of internal and external partners
• Computer skills, including knowledge of Word and Advantage, a plus

Benefits of working for the State of Maine

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. When you or immediate members of your family are ill, utilize 12 days of sick leave per year.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($12,213.60 - $13,650.48 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan – The State contributes the equivalent of 14.06% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
• State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
• Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.