Maine WIC Nutrition Program- Accounting & Administrative Support

MaineGuide; Augusta (ME); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

Health Insurance Coverage

Dental Insurance

Retirement Plan

Parental leave

Gym Membership Reimbursement

Flexible Spending Accounts

Job summary

The Maine Department of Health and Human Services (DHHS) is seeking an Accounting and Administrative Support - Accounting Associate II to join the WIC Nutrition Program in Augusta. You will provide accounting and administrative support to Nutrition and Vendor Teams, ensuring services run smoothly for families and local WIC agencies across Maine.

The role includes front desk coverage, invoice processing, data reconciliation, supplies management, and coordination of education conferences.

Qualifications

• Entry-level to intermediate training, education, and/or experience in office and administrative support.
• Preferred candidates will have excellent oral and written communication skills.
• Ability to gather, synthesize, and summarize information; establish relationships with internal and external partners.

Responsibilities

• Serve as the first point of contact by covering the WIC front desk, phone, and email.
• Process program invoices and initiate vendor payments using the State of Maine Advantage system.
• Review and reconcile daily program transactions in state information systems.
• Order and distribute medical, lactation, outreach, and printing supplies for Local WIC Agencies.
• Track staffing records, maintain the longevity list, and process interpreter and translation service invoices.
• Provide information and support for Local Agency management reviews.
• Source and obtain supplies following the state procurement process.
• Support all program areas, including accounting, clinic operations, vendor management, and administration.
• Manage inventory, update databases, and prepare spreadsheets and reports.
• Maintain unit filing and record retention processes.
• Arrange accounts for interpreter, medical supply, and breastfeeding supply vendors.
• Coordinate the WIC annual education conference.
• Perform other duties as assigned.

Skills

Excellent communication

Ability to synthesize information

Tools

Word

Advantage

Job description

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

Department of Health and Human Services (DHHS)

Accounting Associate II

Opening Date: October 13, 2026

Closing Date: October 26, 2026

Job Class Code: 6504

Grade: 16 (80)

Salary: $19.60 - $28.25 per hour

Position Number: 02031-2299

Location: Augusta

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

The Maine Center for Disease Control and Prevention (CDC) Women, Infants, and Children (WIC) Nutrition Program is seeking an Accounting and Administrative Support - Accounting Associate II to join our team. WIC is a supplemental nutrition program that helps eligible women, infants, and young children by providing nutritious foods, breastfeeding support, and nutrition education. This position provides administrative and accounting support to the Nutrition and Vendor Teams, ensuring that services run smoothly for families and local WIC agencies across Maine.

Job Description

As a key member of the WIC team, your core responsibilities will include:

• Serve as the first point of contact by covering the WIC front desk, phone, and email.
• Process program invoices and initiate vendor payments using the State of Maine Advantage system in coordination with the Department of Administrative and Financial Services (DAFS) Service Center.
• Review and reconcile daily program transactions in state information systems.
• Order and distribute medical, lactation, outreach, and printing supplies for Local WIC Agencies.
• Track staffing records, maintain the longevity list, and process interpreter and translation service invoices.
• Provide information and support for Local Agency management reviews.
• Source and obtain supplies following the state procurement process.
• Support all program areas, including accounting, clinic operations, vendor management, farmer support, and administration.
• Manage inventory, update databases, and prepare spreadsheets and reports.
• Maintain unit filing and record retention processes.
• Arrange accounts for interpreter, medical supply, and breastfeeding supply vendors.
• Coordinate the WIC annual education conference.
• Perform other duties as assigned.

Minimum Qualifications

Entry-level to intermediate training, education, and/or experience in office and administrative support functions demonstrating competency in conducting research, compiling data, providing customer assistance, and using independent judgement to make determinations on routine business matters. All positions in this classification assume the qualifications of: Accounting Associate I.

Preferred candidates will also have:

• Excellent oral and written communication skills
• Ability to gather, synthesize, and summarize a variety of information
• The ability to establish and maintain effective working relationships with a diverse group of internal and external partners
• Computer skills, including knowledge of Word and Advantage, a plus

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

Agency information

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

The mission for the Maine Center for Disease Control and Prevention (Maine CDC), within which this position is located, is to develop and deliver services to preserve, protect, and promote the health and well-being of the citizens of Maine.

Application Information

For questions about this position, please contact Ginger Roberts-Scott at [e-mail]

Please submit all documents or files in PDF format.

To request a paper application, please contact [e-mail]

Benefits of working for the State of Maine

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit– Rest is essential. Take time for yourself using 13 paid holidays and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. When you or immediate members of your family are ill, utilize 12 days of sick leave per year.
• Health Insurance Coverage– The State of Maine pays85%-95% of employee-only premiums ($12,213.60 - $13,650.48 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit– Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan– The State contributes the equivalent of 14.06% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leaveis one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receivesix weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated foranything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.