Maine WIC Nutrition Program- Accounting & Administrative Support

State-of-Maine; Augusta (ME); Sur place; USD 41 000 - 59 000; Plein temps

Avantages offerts par ce poste

Health Insurance Coverage

Retirement Plan

Gym Membership Reimbursement

Flexible Spending Accounts

Résumé du poste

The State of Maine is seeking an Accounting Associate II to support the WIC Nutrition Program within the Maine CDC. The role covers front desk duties, invoicing, vendor payments, and daily transaction reconciliation across state systems.

You will help manage supplies, staffing records, and reporting while supporting local WIC agencies. Strong communication and computer skills are essential for success.

Qualifications

• Excellent oral and written communication skills.
• Ability to gather, synthesize, and summarize information from multiple sources.
• Computer skills including knowledge of Word and Advantage are a plus.

Responsabilités

• Serve as front desk, phone, and email contact for WIC.
• Process program invoices and vendor payments in the Advantage system.
• Review and reconcile daily program transactions in state systems.
• Order and distribute supplies for Local WIC Agencies.
• Track staffing records and manage records and reporting.

Connaissances

Excellent communication

Synthesis & summarization

Microsoft Word

Advantage system

Outils

Word

Advantage

Description du poste

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State..Department of Health and Human Services (DHHS)Accounting Associate IIOpening Date: October 13, 2026Closing Date: October 26, 2026Job Class Code: 6504Grade: 16 (80)Salary: $19.60 - $28.25 per hourPosition Number: 02031-2299Location: AugustaCurrently, this position is not eligible for visa sponsorship or STEM OPT extensions.The Maine Center for Disease Control and Prevention (CDC) Women, Infants, and Children (WIC) Nutrition Program is seeking an Accounting and Administrative Support - Accounting Associate II to join our team. WIC is a supplemental nutrition program that helps eligible women, infants, and young children by providing nutritious foods, breastfeeding support, and nutrition education. This position provides administrative and accounting support to the Nutrition and Vendor Teams, ensuring that services run smoothly for families and local WIC agencies across Maine.Job Description:As a key member of the WIC team, your core responsibilities will include:• Serve as the first point of contact by covering the WIC front desk, phone, and email.• Process program invoices and initiate vendor payments using the State of Maine Advantage system in coordination with the Department of Administrative and Financial Services (DAFS) Service Center.• Review and reconcile daily program transactions in state information systems.• Order and distribute medical, lactation, outreach, and printing supplies for Local WIC Agencies.• Track staffing records, maintain the longevity list, and process interpreter and translation service invoices.• Provide information and support for Local Agency management reviews.• Source and obtain supplies following the state procurement process.• Support all program areas, including accounting, clinic operations, vendor management, farmer support, and administration.• Manage inventory, update databases, and prepare spreadsheets and reports.• Maintain unit filing and record retention processes.• Arrange accounts for interpreter, medical supply, and breastfeeding supply vendors.• Coordinate the WIC annual education conference.• Perform other duties as assigned.Minimum Qualifications:Entry-level to intermediate training, education, and/or experience in office and administrative support functions demonstrating competency in conducting research, compiling data, providing customer assistance, and using independent judgement to make determinations on routine business matters. All positions in this classification assume the qualifications of: Accounting Associate I.Preferred candidates will also have:• Excellent oral and written communication skills• Ability to gather, synthesize, and summarize a variety of information• The ability to establish and maintain effective working relationships with a diverse group of internal and external partners• Computer skills, including knowledge of Word and Advantage, a plusThinking about applying?Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.Agency information:The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.The mission for the Maine Center for Disease Control and Prevention (Maine CDC), within which this position is located, is to develop and deliver services to preserve, protect, and promote the health and well-being of the citizens of Maine.Application Information:For questions about this position, please contact Ginger Roberts-Scott at [e-mail] submit all documents or files in PDF format.To request a paper application, please contact [e-mail] of working for the State of Maine:No matter where you work across Maine state government, you find employees who embody our state motto—\"Dirigo\" or \"I lead\"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. When you or immediate members of your family are ill, utilize 12 days of sick leave per year.Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($12,213.60 - $13,650.48 annual value) , depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.Health Insurance Premium Credit – Participation decreases employee-only premiums by 5% . Visit the Office of Employee Health and Wellness for more information about program requirements .Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).Retirement Plan – The State contributes the equivalent of 14.06% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office .Living Resources Program – Navigate challenging work and life situations with our employee assistance program.Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave . Additional, unpaid leave may also be available, under the Family and Medical Leave Act .Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.State employees are eligible for an extensive and highly competitive benefits package , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness .Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request..If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.