Mailroom & Shipping Coordinator — Office Ops

The Inland Real Estate Group of Companies; Downers Grove (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

The Inland Real Estate Group of Companies is seeking a dependable Mail Room Clerk for our corporate office in Downers Grove, IL. The role focuses on receiving and distributing mail, coordinating shipments, maintaining supplies, and transporting materials between locations.

You will handle outgoing shipments, maintain records, and support additional administrative and facilities tasks. A high school diploma, valid driver’s license, and ability to lift up to 50 pounds are required.

Qualifications

• High school diploma or equivalent required.
• Valid driver's license with a satisfactory driving record.
• Ability to lift and move packages weighing up to 50 pounds.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.

Responsibilities

• Receive, inspect, and verify incoming deliveries for accuracy and damage.
• Sort and distribute mail, packages, and interoffice correspondence.
• Prepare and process outgoing shipments through UPS, FedEx, USPS, and courier services.
• Package materials and generate shipping labels, tracking information, and required documentation.
• Coordinate delivery and pickup schedules with shipping vendors.
• Maintain shipping, receiving, and package tracking records.
• Monitor inventory levels and replenish office, mailroom, and shipping supplies.
• Transport mail, office supplies, records, and business materials between company offices and vendors.
• Assist with conference room setups, office moves, furniture deliveries, and special projects.
• Operate mailroom and shipping equipment, including postage machines, scanners, and label printers.
• Research and resolve shipping discrepancies and delivery issues.
• Maintain a clean, safe, and organized mailroom and shipping area.
• Support additional administrative, facilities, and office services functions as needed.

Skills

Customer service

Communication

Organizational skills

Time management

Teamwork

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

The Inland Real Estate Group of Companies is seeking a dependable Mail Room Clerk for our corporate office in Downers Grove, IL. The role focuses on receiving and distributing mail, coordinating shipments, maintaining supplies, and transporting materials between locations.

You will handle outgoing shipments, maintain records, and support additional administrative and facilities tasks. A high school diploma, valid driver’s license, and ability to lift up to 50 pounds are required.