Mailroom Operations Specialist

Thomas Company; Nashville (TN); On-site; USD 34,000 - 46,000; Full time

Job summary

Thomas & Company in Nashville is hiring a Mailroom Coordinator to support accurate and timely processing of inbound and outbound mail across the organization. This role ensures efficient document handling, distribution, and tracking while maintaining quality standards in a high-volume environment.

Responsibilities include sorting and routing mail, preparing shipments, calculating postage, indexing documents, redacting where needed, monitoring shared inboxes, and helping with unemployment claim

Qualifications

• High school diploma or equivalent required or achievable by experience.
• 1-3 years in administrative, mailroom, or data entry roles preferred.
• Proficient in Microsoft Office and able to manage multiple tasks.

Responsibilities

• Receive, open, sort, and distribute inbound mail and packages.
• Prepare, process, and distribute outbound mail and shipments.
• Calculate postage and determine shipping methods as needed.
• Index and barcode documents; perform data entry into designated systems.
• Monitor inboxes and respond to mail requests; support special projects.

Skills

Attention to detail

Organizational skills

Data entry

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Thomas & Company in Nashville is hiring a Mailroom Coordinator to support accurate and timely processing of inbound and outbound mail across the organization. This role ensures efficient document handling, distribution, and tracking while maintaining quality standards in a high-volume environment.

Responsibilities include sorting and routing mail, preparing shipments, calculating postage, indexing documents, redacting where needed, monitoring shared inboxes, and helping with unemployment claim