Mailroom & Document Specialist — Grow with Impact

SpectrumAM; San Antonio (TX); On-site; USD 30,000 - 38,000; Full time

Benefits offered by this job

5 weeks PTO

11 paid holidays

Community service hours

Paid training

Medical benefits

Job summary

Spectrum Association Management in San Antonio is seeking a detail-oriented mail room/administrative support member. You will handle incoming mail, process outgoing shipments, and update documents in the company software. You should be able to lift up to 25 lbs and communicate clearly with leadership.

This role emphasizes accuracy, reliability, and collaboration within a community-focused HOA management team, offering a supportive work culture and on-site operations.

Qualifications

• Basic understanding of mailing procedures and office tasks.
• Ability to lift up to 25 lbs and move materials as needed.
• Strong written and verbal communication for reporting to leadership.

Responsibilities

• Incoming mail handling and delivery in the San Antonio office.
• Processing and handling outgoing mail and documents.
• Uploading and assigning documents into company software.
• County record research and daily metric data entry into databases.

Skills

Mail room procedures

Communication skills

Physical stamina

Office support

Education

High school diploma

Tools

Smartsheets

FreshDesk

CINC

Microsoft Excel

Job description

Spectrum Association Management in San Antonio is seeking a detail-oriented mail room/administrative support member. You will handle incoming mail, process outgoing shipments, and update documents in the company software. You should be able to lift up to 25 lbs and communicate clearly with leadership.

This role emphasizes accuracy, reliability, and collaboration within a community-focused HOA management team, offering a supportive work culture and on-site operations.