Mailroom Coordinator

Aston Carter; Schaumburg (IL); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) plan

Paid time off

Job summary

Aston Carter in Schaumburg, IL is seeking a Mailroom Coordinator to manage daily mail, packages, and deliveries onsite, ensuring timely receipt, tracking, and distribution of materials.

The ideal candidate will have extensive experience, strong organizational and communication skills, and the ability to coordinate with major carriers and internal teams to support ongoing operations.

Qualifications

• 13 years in mailroom, logistics, warehouse, or office support.
• Ability to manage multiple tasks and shifting priorities.
• Strong organizational and communication skills.
• Experience with shipping vendors (FedEx, UPS, etc.) preferred.
• Ability to lift packages and move materials as needed.

Responsibilities

• Receive, sort, and distribute incoming mail and packages.
• Prepare and send outgoing shipments (mail, packages, courier).
• Coordinate urgent deliveries and pickups.
• Communicate with delivery vendors (FedEx, UPS, local couriers).
• Track shipments and resolve delivery issues.
• Maintain logs of incoming/outgoing packages.
• Keep records of receipts and shipping documentation.
• Work with office staff and field teams to coordinate deliveries.
• Support urgent requests and same-day needs.

Skills

Mailroom logistics

Multi-tasking

Organizational skills

Vendor management

Lifting ability

Job description

Qualifications

• 13 years of experience in mailroom, logistics, warehouse, or office support
• Comfortable handling multiple tasks and changing priorities
• Strong organizational and communication skills
• Experience with shipping vendors (FedEx, UPS, etc.) preferred
• Ability to lift packages and move materials as needed

Hours: Monday through Friday- 8am to 5pm, fully onsite

Overview

We are seeking a Mailroom Coordinator to support daily office and site operations by managing incoming and outgoing mail, packages, and deliveries. This role ensures materials, documents, and shipments are received, tracked, and delivered accurately and on time.

Key Responsibilities

1. Mail & Package Handling

• Receive, sort, and distribute incoming mail and packages
• Prepare and send outgoing shipments (mail, packages, courier)
• Coordinate urgent deliveries and pickups

1. Vendor & Delivery Coordination

• Communicate with delivery vendors (FedEx, UPS, local couriers)
• Track shipments and resolve delivery issues
• Arrange pickups or coordinate delivery schedules as needed

1. Inventory & Supply Support

• Monitor office and site supply levels (tools, materials, consumables)
• Assist with ordering and restocking supplies
• Help ensure items are available when needed

1. Tracking & Documentation

• Maintain logs of incoming/outgoing packages
• Track deliveries and confirm accuracy of shipments
• Keep records of receipts and shipping documentation

1. Site & Team Support

• Work with office staff and field teams to coordinate deliveries
• Support urgent requests and same-day needs
• Communicate effectively to prioritize tasks

Job Type & Location

This is a Permanent position based out of Schaumburg, IL.

Pay and Benefits

The pay range for this position is $20.00 - $21.50/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Permanent position based out of Schaumburg, IL.

Application Deadline

This position is anticipated to close on Nov 6, 2026.

Workplace Type

This is a fully onsite position in Schaumburg,IL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.