Accounts Receivable Specialist

Aston Carter; Hammond (IN); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) plan

Life Insurance

Short/long-term disability

HSA

Transportation benefits

Employee Assistance Program

PTO / Vacation

Job summary

Aston Carter is seeking an Accounts Receivable Specialist to join our Hammond, IN team. The role focuses on high-volume cash application, accurate AR processing, and maintaining precise customer records in a contract-to-hire capacity.

You will handle ACH, card, and check payments, reconcile aging reports, and collaborate with the accounting team to ensure timely, accurate receivables and strong customer service. This onsite role offers stable hours and growth within the organization.

Qualifications

• Minimum of 2 years of accounting or accounts receivable experience.
• Proven ability to process high-volume cash applications accurately.
• Ability to apply ACH, check, and card payments correctly.
• Experience recording and reconciling daily ACH activity.
• Strong attention to data accuracy and customer service.

Responsibilities

• Process daily cash applications (ACH, card, checks) accurately.
• Record and reconcile daily ACH activity.
• Scan, deposit, and record customer checks promptly.
• Match payments to invoices and remittance details.
• Review and set up new customer accounts with complete information.
• Follow up on past-due AR balances as needed.
• Respond to AR-related emails professionally.
• Maintain accurate customer account data.
• Reconcile payments to invoices and resolve discrepancies.
• Communicate payment status clearly to customers.
• Collaborate with internal teams on account issues.

Skills

AR experience

Cash application

ACH & card payments

AR aging analysis

Data accuracy

Customer service

Professional communication

Job description

Job Title: Accounts Receivable Specialist

Job Description

The Accounts Receivable Specialist will manage high-volume cash application and accounts receivable activities with a strong focus on accuracy, timeliness, and customer service. This role processes daily payments, maintains precise customer account records, and supports the accounting team by ensuring that all transactions are recorded correctly and reconciled promptly. The position is ideal for someone who enjoys detailed transactional work, understands how cash application impacts AR aging and customer relationships, and wants to grow within a stable, expanding organization.

Responsibilities

• Process daily cash applications, including ACH payments, credit card transactions, and check deposits with a high level of accuracy.


• Record and reconcile daily ACH activity, ensuring that all transactions are correctly posted and balanced.


• Scan, deposit, and record customer checks in a timely and organized manner.


• Process customer payments via ACH and credit card, matching payments to the appropriate customer accounts and invoices.


• Review and set up new customer accounts, ensuring that all required information is complete and accurate.


• Review accounts receivable aging reports regularly and follow up with customers regarding past-due balances as needed.


• Monitor and respond promptly to accounts receivable related email requests, providing clear and professional communication.


• Maintain and update customer account information to ensure data accuracy and completeness.


• Reconcile payments to invoices and customer accounts, identifying and resolving discrepancies before they become issues.


• Apply a strong understanding of basic cash controls and timeliness requirements to daily processing activities.


• Communicate with customers regarding payment questions and account status in a professional and service-oriented manner.


• Collaborate with internal teams regarding account issues, escalating matters appropriately to the Accounting Manager when necessary.


• Use AR aging reports to identify trends, determine appropriate follow-up actions, and support collections efforts.


• Assist the Accounting Manager with additional accounts receivable and accounting tasks as needed.

Essential Skills

• Minimum of 2 years of accounting or accounts receivable experience.


• Proven experience with high-volume cash application processing.


• Demonstrated ability to accurately apply ACH, check, and credit card payments.


• Experience with daily ACH posting and reconciliation.


• Experience scanning, depositing, and recording checks in an organized manner.


• Ability to match payments to remittance details and reconcile them to invoices and customer accounts.


• Strong understanding of how misapplied cash impacts AR aging and customer relationships.


• Ability to identify and resolve discrepancies before they escalate into larger issues.


• Understanding of basic cash controls and timeliness requirements for payment processing.


• Ability to review and interpret AR aging reports and determine appropriate follow-up actions.


• Strong written and verbal communication skills, including the ability to write clear, professional AR-related emails.


• Comfort working with daily transactional volume while maintaining accuracy and attention to detail.


• Ability to multitask, prioritize responsibilities, and meet deadlines in a fast-paced environment.

Work Environment

This role is based onsite in a brand-new, state-of-the-art corporate headquarters with modern facilities and a professional office setting. The accounting team currently consists of six people, fostering a close-knit, family feel and collaborative environment. Leadership maintains an open-door culture, with a laid-back Controller and a CFO who is accessible and known as a strong mentor. The company is growing, providing room for advancement and long-term career opportunities. The position is onsite five days a week, with a standard schedule of 8:30 a.m. to 4:30 p.m. and flexibility on start and end times (for example, 7:30 a.m. to 3:30 p.m. or 9:00 a.m. to 5:00 p.m.). The work involves typical office-based accounting tasks using computers and standard business software in a clean, well-equipped facility.

Job Type & Location

This is a Contract to Hire position based out of Hammond, IN.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision


• Critical Illness, Accident, and Hospital


• 401(k) Retirement Plan


• Pre-tax and Roth post-tax contributions available


• Life Insurance (Voluntary Life & AD&D for the employee and dependents)


• Short and long-term disability


• Health Spending Account (HSA)


• Transportation benefits


• Employee Assistance Program


• Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Hammond, IN.

Application Deadline

This position is anticipated to close on Nov 13, 2026.

Workplace Type

This is a fully onsite position in Hammond,IN.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.