Mailroom Clerk

GDR Defense; Dallas (TX); On-site; USD 21,000 - 30,000; Full time

Job summary

GD Resources LLC is seeking dependable mailroom clerks to support mail operations at the Dallas VA Medical Center. Responsibilities include processing mail, tracking packages, and maintaining records while protecting sensitive information. This contractor role requires agility in a fast-paced environment and adherence to VA procedures.

The positions are temporary, eight-hour shifts, with start around February 15, 2027, and require background screening and credentialing.

Qualifications

• High school diploma or GED required.
• U.S. citizenship or legal residency meeting VA facility-access requirements.
• Proficiency in spoken and written English.
• Ability to operate postage meters, Pitney Bowes systems, folding/inserting machines, and sorting equipment.
• Ability to maintain accountable-mail logs and use electronic parcel-tracking tools.
• Experience with filing, records arrangement, and retrieval.
• Strong attention to detail, organization, customer service, and ability to work independently.
• Ability to lift 25–40 pounds and stand or walk for extended periods.

Responsibilities

• Receive, date-stamp, classify, sort, route, and dispatch incoming and outgoing mail, including certified, registered, express, and other accountable items.
• Process mail the same day and maintain accurate chain-of-custody and delivery records.
• Complete internal mail delivery routes within established timelines.
• Track packages using approved electronic tools, confirm deliveries, and resolve or report discrepancies.
• Operate postage meters, Pitney Bowes systems, folding/inserting machines, sorting equipment, and parcel scales.
• Arrange records for storage and retrieve files according to VA procedures.
• Prepare daily mail-volume logs, accountable-mail reports, timecards, and incident documentation before the end of each shift.
• Protect sensitive mail and records containing personally identifiable information and protected health information.
• Report suspicious packages, missing or delayed mail, equipment malfunctions, and safety or privacy concerns promptly.
• Maintain clean, organized work areas and follow facility safety and equipment procedures.

Skills

English proficiency

Filing & records

Customer service

Lifting 25–40 lbs

Education

High school diploma or GED

VA credentialing eligibility

Tools

Postage meters

Pitney Bowes systems

Folding/inserting machines

Sorting equipment

Job description

Mailroom Clerk - Dallas VA Medical Center

Employer: GD Resources LLC
Location: 4500 S. Lancaster Road, Dallas, TX 75216
Openings: Approximately four full-time positions
Schedule: Monday Friday, 8:00 a.m. 4:30 p.m.; eight working hours daily, excluding federal holidays
Assignment: Temporary, not to exceed 120 days
Anticipated start: February 15, 2027, subject to completion of required background screening and VA credentialing

GD Resources LLC is seeking dependable, detail-oriented Mailroom Clerks to support mail operations at the Dallas VA Medical Center. Employees will process and distribute mail, track packages, maintain accurate records, and protect confidential information while supporting timely mail delivery throughout the facility.

These are contractor positions employed and supervised by GD Resources LLC.

Responsibilities

• Receive, date-stamp, classify, sort, route, and dispatch incoming and outgoing mail, including certified, registered, express, and other accountable items.

• Process mail the same day and maintain accurate chain-of-custody and delivery records.

• Complete internal mail delivery routes within established timelines.

• Track packages using approved electronic tools, confirm deliveries, and resolve or report discrepancies.

• Operate postage meters, Pitney Bowes systems, folding/inserting machines, sorting equipment, and parcel scales.

• Arrange records for storage and retrieve files according to VA procedures.

• Prepare daily mail-volume logs, accountable-mail reports, timecards, and incident documentation before the end of each shift.

• Protect sensitive mail and records containing personally identifiable information and protected health information.

• Report suspicious packages, missing or delayed mail, equipment malfunctions, and safety or privacy concerns promptly.

• Maintain clean, organized work areas and follow facility safety and equipment procedures.

Required Qualifications

• High school diploma or GED.

• U.S. citizenship or legal residency meeting VA facility-access requirements.

• Proficiency in spoken and written English.

• Ability to operate postage meters, Pitney Bowes systems, folding/inserting machines, and sorting equipment.

• Ability to maintain accountable-mail logs and use electronic parcel-tracking tools.

• Experience with filing, records arrangement, and retrieval.

• Strong attention to detail, organization, customer service, and ability to work independently.

• Ability to lift 25 40 pounds and stand or walk for extended periods, with or without reasonable accommodation.

Screening and Workplace Requirements

• Successfully complete the required low-risk background investigation, electronic fingerprinting, security forms, and VA PIV credentialing.

• Complete required VA privacy, information security, HIPAA, records management, facility orientation, and safety training before starting work.

• Meet applicable facility immunization and screening requirements.

• Wear required identification, contractor-approved attire, and protective footwear meeting the specified safety standards.

• Maintain dependable attendance throughout the temporary assignment.