Mailroom Clerk

Metasys Technologies; Birmingham (AL); On-site; USD 28,000 - 35,000; Full time

Job summary

Metasys Technologies seeks a Mailroom Clerk in Birmingham, AL to support mailroom operations, processing, and distribution of mail. The ideal candidate will be detail-oriented, organized, and capable of working in a fast-paced office environment.

Prior mailroom experience is helpful but not required. Responsibilities include operating mail processing equipment, handling mailings, maintaining records, and delivering excellent customer service.

Qualifications

• High school diploma or GED required.
• 1–2 years of related experience preferred.
• Basic computer skills, including Microsoft Office and email.
• Ability to operate office equipment and mail processing machinery.
• Strong attention to detail and organizational skills.
• Good communication and customer service skills.
• Ability to prioritize tasks and manage time effectively.
• Dependable, punctual, and able to work independently or as part of a team.

Responsibilities

• Sort, process, and distribute incoming and outgoing mail and packages.
• Prepare mailings using postage meters and automated mail inserter equipment.
• Operate high-volume mail processing equipment and troubleshoot basic issues.
• Prepare, fold, insert, and seal documents for mailing.
• Apply postage and maintain mailing records.
• Receive, sort, and distribute office supplies and materials.
• Maintain inventory of mailroom supplies and notify when replenishment is needed.
• Perform basic equipment inspections and report issues.
• Maintain daily service logs and documentation.
• Provide timely and professional customer service for mail-related inquiries.
• Maintain a clean, organized mailroom.
• Lift and move mail tubs and supplies as needed.
• Perform copying, scanning, filing, and general office support duties.

Skills

Microsoft Office

Basic computer skills

Attention to detail

Customer service

Time management

Dependable

Education

High school diploma or GED

Tools

Mail processing equipment

Postage meters

Job description

Candidates who receive an offer will be required to complete a background check and drug test as a condition of employment.

Job: Mailroom Clerk
Birmingham, AL 35223
2 Months+
Driving Required: No

Position Summary

The On-Site Services Specialist will primarily support mailroom operations, including processing and distributing incoming and outgoing mail, operating mail insertion equipment, preparing mailings, and maintaining accurate records. The ideal candidate is dependable, detail-oriented, organized, and capable of working in a fast-paced office environment. Previous mailroom experience is preferred but not required.

Key Responsibilities

• Sort, process, and distribute incoming and outgoing mail and packages.
• Prepare and process mailings using postage meters and automated mail inserter equipment.
• Operate high-volume mail processing equipment and troubleshoot basic operational issues.
• Prepare, fold, insert, and seal documents for mailing.
• Apply appropriate postage and maintain accurate mailing records.
• Receive, sort, and distribute office supplies and materials.
• Maintain inventory of mailroom supplies and notify management when replenishment is needed.
• Perform basic equipment inspections, clear paper jams, and report technical issues.
• Maintain daily service logs, equipment records, and other required documentation.
• Provide timely and professional customer service when responding to mail-related inquiries.
• Maintain a clean, organized, and well-stocked mailroom.
• Lift and move mail tubs, paper cases, and other supplies as needed.
• Perform additional copying, scanning, filing, and general office support duties as assigned.

Qualifications

• High school diploma or GED required.
• One to two years of related experience or equivalent experience preferred.
• Previous mailroom or office services experience is helpful but not required.
• Basic computer skills, including Microsoft Office and email.
• Ability to operate office equipment and mail processing machinery.
• Strong attention to detail and organizational skills.
• Good communication and customer service skills.
• Ability to prioritize tasks and manage time effectively.
• Dependable, punctual, and able to work independently or as part of a team.

Physical Requirements

• Ability to stand and walk for extended periods.
• Ability to lift and move mail tubs, cases of paper, and other materials weighing up to 50-55 pounds.
• Ability to bend, reach, and perform repetitive tasks as required.
• Ability to operate mailroom equipment safely and efficiently.

Metasys Technologies/NVISH is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.