Mailroom Associate - Tampa, FL

ImagenetLLC; Tampa (FL); On-site; USD 17,000 - 24,000; Full time

Benefits offered by this job

Medical package

Dental, vision, life insurance

6 PTO days annually

7 paid holidays

401(k) retirement plan

Job summary

Imagenet is seeking a detail-oriented Mailroom Scanning Clerk in Tampa, FL to support daily mailroom and document processing operations. This role involves sorting, opening, organizing, and preparing incoming mail and documents for processing with accuracy and efficiency in a fast-paced production environment.

The ideal candidate has a high school diploma or GED and at least 1 year of office experience, strong attention to detail, and solid data entry and communication skills.

Qualifications

• High school diploma or GED required.
• Minimum 1 year office related experience.
• Proficient with basic office equipment.
• Strong attention to detail.
• Clear verbal and written communication.
• Data entry skills.
• Ability to work independently or in a team.
• Consistent attendance and timeliness.
• Time management skills.

Responsibilities

• Open, sort, organize, and prepare incoming mail and documents for processing.
• Ensure accurate identification, categorization, and routing of mail items.
• Performs high speed, high volume production and scanning tasks such as printing and inserting documents to process general correspondence, cards, and inserts.
• Sets up equipment, loads materials, clears jams, and other simple malfunctions as needed.
• Support outgoing mail preparation, including packaging, labeling, and postage.
• Research mail and document details as needed to ensure proper handling.
• Perform data entry and maintain accurate records.
• Coordinate with internal teams to support timely and accurate mail and document flow.
• Help maintain an organized, safe, and efficient work area.
• Follow company procedures for mail handling, document processing, and quality control.
• Perform other duties as assigned.

Skills

Attention to detail

Data entry

Time management

Verbal communication

Written communication

Teamwork

Independent work

Education

High school diploma or GED

Job description

Mailroom Scanning Clerk

Location: In Office - Tampa, FL

Job Type: Full-time

Pay: $15 per hour/DOE

Schedule: Monday to Friday | 7:00am-3:30pm

Role Summary

We are seeking a detail-oriented and dependable Mailroom Scanning Clerk to support daily mailroom and document processing operations. This role is responsible for sorting, opening, organizing, preparing, and processing incoming and outgoing mail and documents with accuracy and efficiency.

The ideal candidate is organized, hands-on, and comfortable working in a fast-paced production environment that requires accuracy, consistency, and timely completion of tasks.

Key Responsibilities

Mail Sorting, Scanning, and Document Preparation

• Open, sort, organize, and prepare incoming mail and documents for processing
• Ensure accurate identification, categorization, and routing of mail items
• Performs high speed, high volume production and scanning tasks such as printing and inserting documents to process general correspondence, cards, and inserts.
• Sets up equipment, loads materials, clears jams, and other simple malfunctions as needed
• Support outgoing mail preparation, including packaging, labeling, and postage
• Research mail and document details as needed to ensure proper handling

Operational Support

• Perform data entry and maintain accurate records
• Coordinate with internal teams to support timely and accurate mail and document flow
• Help maintain an organized, safe, and efficient work area
• Follow company procedures for mail handling, document processing, and quality control
• Perform other duties as assigned

Qualifications:

• High school diploma or equivalent (GED) required.
• Minimum of 1 year office related experience.
• Proficient in the use of basic office equipment and applications specific to the function
• Requires strong attention to detail
• Verbal and written communication skills must be clear, tactful, and constructive
• Data entry skills
• Ability to work independently or within a team.
• Consistent attendance and timeliness.
• Time management skills.

Physical Requirements

• Ability to stand, walk, bend, and lift throughout the shift
• Ability to lift to 30-50 pounds (e.g., banker's boxes)

Benefits:

• Robust Medical package, dental, vision, and life insurance
• 6 PTO days annually
• 7 paid holidays with no wait time to qualify
• 401(k) retirement plan

About Imagenet

Imagenet is a technology-forward healthcare operations partner with more than 25 years of experience helping healthcare payers manage critical administrative and operational processes. Founded in 2000 and headquartered in Tampa, Florida, Imagenet supports 150+ health plans through its payer clients.

Our teams help improve efficiency, accuracy, visibility, and service across complex healthcare operations, including digital mailroom, claims adjudication, contact center, member communications, and related administrative functions. By combining experienced operational teams, proven processes, and purpose-built workflow technology, Imagenet helps payers keep essential processes moving for the members, providers, and communities they serve.

Imagenet operates 10 secure facilities across the U.S. and one secure facility in Manila, Philippines.

Joining Imagenet means contributing to work that supports the healthcare operations members and providers rely on every day.