Mailroom Assistant (Downtown)

NSG, Inc.; Cincinnati (OH); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Health insurance

Dental, Vision & Life Insurance

401K (After 1 Year)

Paid Vacation Time Off

Positive work environment

Job summary

NSG, Inc. is seeking a Mailroom Assistant for a full-time role at a downtown Cincinnati office facility. You will manage mail flow, distribute mail to employees, and prepare outgoing shipments using company software.

The role requires strong organization and reliability in a fast-paced work setting. Ideal candidates communicate clearly in English, pay close attention to detail, and follow established procedures.

Qualifications

• High school diploma or equivalent required or preferred.
• Experience in mailroom operations or administrative support is a plus.
• Excellent communication, organizational and multitasking abilities.
• Ability to communicate effectively in English with staff and visitors.
• Strong attention to detail and adherence to procedures.

Responsibilities

• Maintain mailroom by managing master mail list and recording incoming express mail.
• Distribute mail and packages to employees per schedules and procedures.
• Prepare outgoing mail using designated computer software for shipment.
• Coordinate furniture repairs and troubleshoot copier issues.
• Set up conference rooms as needed.

Skills

Communication

Organization

Multitasking

Attention to detail

Follow procedures

Team interaction

Time management

English proficiency

Basic computer skills

Reliability

Education

High school diploma or equivalent

Job description

NSG, Inc. is a rapidly growing, family-owned and operated commercial building services company that has been committed to providing the greater Cincinnati area with a clean and safe work environment since 1988. With deep knowledge of how commercial real estate operates, NSG excels in serving property owners and tenants. The company specializes in three core business segments: Commercial Janitorial Cleaning, Unarmed Security Guard Service/Patrols, and Commercial Facility Maintenance Services.

Job Description

NSG, Inc. is actively seeking a Mailroom Assistant to join our team full-time at a large office facility located in downtown Cincinnati. The Mailroom Assistant will play a crucial role in maintaining the efficiency and organization of our mailroom operations. If you are detail-oriented, organized, and thrive in a dynamic environment, we want to hear from you!

Key Responsibilities

• Maintain the mailroom function by managing a master mail list, recording incoming express mail, and notifying recipients.
• Distribute incoming mail and packages to employees according to established schedules and procedures.
• Ensure proper mailing of outgoing mail by collecting and preparing mail pieces for shipment using designated computer software.
• Coordinate furniture repairs, maintain furniture key lists, and troubleshoot copier repairs.
• Conference room set up.

Qualifications

• High school diploma or equivalent
• Prior experience in mailroom operations or administrative support preferred but not required.
• Excellent communication, organizational and multitasking abilities.
• Ability to communicate effectively in English.
• Strong attention to detail.
• Follow established procedures meticulously.
• Interact with security staff, clients and visitors professionally.
• Basic computer skills and willingness to learn and use software applications.
• Reliable and punctual.
• Must have transportation to the job site in Blue Ash, OH.

Physical Requirements

• Ability to lift, push, pull and move up to 50 pounds unassisted.

Work Schedule

• Monday through Friday, 7:30 a.m. - 4:30 p.m. (40 Hours Per Week).

Compensation

• $18 per hour.
• Weekly pay every Friday.
• Opportunities for career advancement in a dynamic and growing company.

Benefits

• Health, Dental, Vision & Life Insurance
• 401K (After 1 Year of Employment)
• Paid Vacation Time Off
• Positive and collaborative work environment.

Equal Opportunity Employer

NSG, Inc. is an Equal Opportunity Employer and encourages applicants from all backgrounds to apply. We celebrate diversity and are committed to creating an inclusive environment for all employees of the organization.