Mailroom Assistant

UpTalent; San Antonio (TX); On-site; USD 30,307 - 35,817; Full time

Job summary

UpTalent in San Antonio, Texas is seeking a Mailroom Assistant to support our Oil & Gas services operations with a focus on mail processing and accurate routing. The role involves assisting Senior Mail Operators, handling daily mail tasks, and ensuring timeliness of mail disbursement to multiple destinations in the area.

The ideal candidate will have a High School Diploma or GED, be proficient in Microsoft Office, and be prepared to undergo background and drug screening as part of the hiring

Qualifications

• High School Diploma or GED.
• Proficient in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail and scheduling.
• Must undergo a background check, a driving records check and a drug screening if hired.

Responsibilities

• Assist Senior Mail Operators on daily tasks, learn routes done daily.
• Ensure delivery of all mail from the downtown Post Office for disbursement to all respective mail drops.
• Perform rough and fine sort of all mail, with working knowledge of the mail-from system and its meanings.
• Accept any and all expedited deliveries (FedEx, UPS, etc.), record and obtain signatures for each.
• Process all mail using a high‑speed digital metering system, effectively ascertain the proper way to gain maximum discounts for all mail.
• Work with all internal customers for any planned and unplanned mailings, give quotes to respective parties for postage needed and the best process in handling the mailings.

Skills

Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Mailroom Assistant

This is an exceptional opportunity to work with an Oil&Gas Services company in San Antonio, Texas.

Job Description

Pay Rate: $22.88/hour plus overtime, medical, dental and vision under a W-2 contract to hire.

Tasks and Responsibilities

• Assist Senior Mail Operators on daily tasks, learn routes done daily.
• Ensure delivery of all mail from the downtown Post Office for disbursement to all respective mail drops.
• Perform rough and fine sort of all mail, with working knowledge of the mail-from system and its meanings.
• Accept any and all expedited deliveries (FedEx, UPS, etc.), record and obtain signatures for each.
• Assess any package that could be detrimental to the safety of the company and act accordingly as trained.
• Address any issues from incoming calls regarding concerns or special needs.
• Monitor supplies needed for metering ink, strips, and print heads.
• Place service calls as needed for the meter machines, inverter, folder, and tracking devices.
• Process all mail using a high‑speed digital metering system, effectively ascertain the proper way to gain maximum discounts for all mail.
• Work with all internal customers for any planned and unplanned mailings, give quotes to respective parties for postage needed and the best process in handling the mailings.
• Ensure Presort Services are picked up daily and the United States Postal Service report is precisely completed and submitted.
• Make necessary changes to mail drops of all customers in the process of moving or relocating to a new area.
• Ensure over 195 mail destinations throughout all locations are delivered twice daily.
• Fold, cut, and insert all Privacy, Installation, Installments, and Final Notices letters that are done daily to disperse to outside customers.

Minimum Qualifications

• High School Diploma or GED.
• Proficient in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail and scheduling.
• Must undergo a background check, a driving records check and a drug screening if hired.