Mail Services Coordinator

The Legacy Realty LLC; San Marcos (TX); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Retirement plans

Employee Assistance Program

Direct Deposit

Job summary

The Legacy Realty LLC is seeking a Mail Services Coordinator in San Marcos, Texas. The role involves managing centralized mail services, ensuring efficient mail collection and distribution, and coordinating express deliveries.

Ideal candidates will have two years of mailroom operations experience and must possess a valid driver's license. The position contributes to maintaining essential postal accounts and supports the team through various logistics tasks.

Qualifications

• Two years of experience in mailroom operations or related services.
• Valid driver's license and clean record required; Texas driver's license within 3 months if out-of-state.
• Familiarity with postal regulations and mail tracking systems preferred.

Responsibilities

• Collect and deliver incoming and outgoing mail between city departments and the post office.
• Monitor and maintain postage accounts; process payments as needed.
• Inspect, refuel, and maintain the assigned delivery vehicle.

Skills

Mailroom operations

Communication skills

Postal regulations knowledge

Education

High School Diploma or equivalent

Job description

JOB SUMMARY

The Mail Services Coordinator provides centralized mail services for the City, ensuring the timely and accurate collection, distribution, and processing of incoming and outgoing mail and packages. This position manages postal accounts, coordinates express deliveries, and maintains delivery equipment to support efficient operations.

ESSENTIAL FUNCTIONS

The following list highlights the main responsibilities of this position. While it covers the core tasks, it may not include every duty that could be assigned. Employees may be asked to take on other responsibilities as needed to support the team and department.

• Collect and deliver incoming and outgoing mail between City departments and the post office.
• Receive, scan, and distribute packages from carriers such as FedEx, UPS, and DHL.
• Log and track certified, insured, and express mail items.
• Monitor and maintain postage due and Business Reply Mail accounts; process payments as needed.
• Stay informed of postal rules, regulations, and rate changes.
• Coordinate daily pickup of express packages with carriers.
• Prepare and submit monthly postage usage reports to Finance.
• Inspect, refuel, and maintain the assigned delivery vehicle.

MINIMUM REQUIREMENTS & PREFERRED QUALIFICATIONS

• High School Diploma or equivalent.
• Two (2) years of experience in mailroom operations or related services.
• Valid driver's license and clean record required; Texas driver's license within 3 months if out-of-state.
• Five (5) plus years of mailroom experience (preferred).
• Familiarity with postal regulations and mail tracking systems (preferred).

COMPETENCIES AND ENVIRONMENT

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to read and comprehend purchasing policies and procedures for all procurement types.
• Effective verbal and written communication skills.
• Ability to maintain positive working relationships with City departments, vendors, suppliers, contractors, and the public.

PHYSICAL DEMANDS

Physical requirements include lifting up to 50 pounds occasionally. Subject to constant vision; standing, walking, lifting, carrying, pushing/pulling, reaching, handling, hearing, and talking frequently; sitting, fine dexterity, kneeling, bending, twisting, climbing, balancing, and foot controls occasionally; crouching rarely.

WORK ENVIRONMENT

Work involves occasional exposure to variable and/or extreme weather conditions and general driving hazards.

BENEFITS

The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance.

• Retirement – Public Agency Retirement Services (PARS) – Individual trust replacing Social Security.
• Mission Square Retirement Corporation – optional 457‑deferred compensation plan and Roth IRA.
• Employee Assistance Program.
• Activity Center Membership.
• Direct Deposit.