Mailing Assistant PT

Addison Group; Washington (District of Columbia); On-site; USD 30,000 - 33,000; Part time

Benefits offered by this job

Flexible part-time schedule

Consistent weekly hours

Short, predictable work visits

Opportunity to supplement existingPart

Job summary

Addison Group is seeking a dependable part-time Mailing Assistant for a small nonprofit in Washington, DC. The role requires visiting the DC office 1 hour per day, 2–3 days per week, with potential increases during busy mailing seasons.

You will handle incoming mail, organize materials, scan and file documents, and maintain confidential records. Ideal candidates have prior administrative or clerical experience, are proficient in Microsoft Office and OneDrive, and possess strong attention to

Qualifications

• Previous administrative, office support or clerical experience preferred.
• Proficient with Microsoft Office, OneDrive and basic spreadsheet tasks.
• Reliable, able to work independently in an office setting.
• Strong attention to detail and organization.
• Able to follow established procedures consistently.
• Professional and trustworthy when handling mail and correspondence.

Responsibilities

• Retrieve incoming mail on scheduled days.
• Open and organize mail while retaining all original materials, including envelopes.
• Record incoming mail in a daily tracking log.
• Scan mail and supporting documents into organized digital files.
• Maintain accurate electronic records using Microsoft OneDrive and Excel.
• Prepare processed mail for shipment to remote employees.
• Package and send outgoing materials through the appropriate shipping service.
• Follow established procedures to ensure mail is handled accurately and securely.
• Keep the workspace organized and maintain confidentiality when handling incoming correspondence.

Skills

Administrative experience

Office support

Mailroom experience

Detail-oriented

Independent worker

Tools

Microsoft Office

OneDrive

Excel

Job description

Job Title: Mailing Assistant PT

Industry: Nonprofit / Advocacy

Location (city, state): Washington, DC

Assignment Type: Contract, indefinite

Pay: $22/hr

Work Schedule: Part-time, going in office 1hr/day for approximately 2-3 days per week during regular business hours. Each visit is expected to take approximately 1 hour. A consistent weekly schedule is required. During the busier mailing season, the schedule may increase to 3 days per week.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Our client is a small nonprofit organization based in Washington, DC. They are seeking a dependable part-time Mailing Assistant to help manage incoming mail and ensure documents are properly organized, scanned and distributed to remote team members.

Job Description:

The Mailing Assistant will visit the client's DC office on a consistent part-time schedule to collect and process incoming mail. This role is well suited for someone looking to supplement their current part-time work, school schedule or other commitments with a reliable weekly assignment.

Key Responsibilities:

• Retrieve incoming mail from the office on scheduled days


• Open and organize mail while retaining all original materials, including envelopes


• Record incoming mail in a daily tracking log


• Scan mail and supporting documents into organized digital files


• Maintain accurate electronic records using Microsoft OneDrive and Excel


• Prepare processed mail for shipment to remote employees


• Package and send outgoing materials through the appropriate shipping service


• Follow established procedures to ensure mail is handled accurately and securely


• Keep the workspace organized and maintain confidentiality when handling incoming correspondence

Qualifications:

• Previous administrative, office support, mailroom or clerical experience preferred


• Comfortable using Microsoft Office, OneDrive and basic spreadsheet functions


• Highly reliable and able to work independently in an office setting


• Strong attention to detail and organization


• Able to follow established procedures consistently


• Professional and trustworthy when handling incoming correspondence


• Must be able to commit to a consistent weekly schedule during regular business hours

Additional Details:

• Direct start with no formal interview process anticipated


• Assignment is expected to begin October 5


• Work is generally expected to take no more than 1 hour per visit


• Schedule will typically be 2 days per week and may increase to 3 days per week during the organization's busier mailing season


• Casual office attire is appropriate


• Convenient DC location within walking distance of Metro

Perks:

• Flexible part-time schedule


• Consistent weekly hours


• Short, predictable work visits


• Opportunity to supplement existing part-time work or school schedule


• Convenient downtown DC location


• Independent work environment

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.