Mail Specialist I

Associa; Richardson (TX); On-site; USD 28,000 - 36,000; Full time

Job summary

Associa is seeking a Mail Specialist I to process mail for a centralized accounting processing center serving North America. This entry-level role supports the accounting services for community associations with a focus on accuracy and efficiency.

The position involves receiving, sorting, and distributing mail, maintaining equipment, and meeting deadlines set by senior staff. Occasional overtime or weekend work may be required as part of a dynamic central mail operation.

Qualifications

• High school diploma or GED required.
• 0-2 years experience in mail department and/or fast-paced mail processing environment.
• Experience in customer service is preferred.

Responsibilities

• Receive and open incoming mail.
• Sort incoming mail by specified criteria.
• Distribute incoming mail using central mailbox system.
• Receive and process outgoing mail using mail equipment.
• Maintain mailing equipment and inventory.
• Meet deadlines established by senior staff for processing mail.
• Provide specific returned mail to designated departments for research.
• Occasional overtime may be required.
• Occasional weekend work may be required.
• Other duties as assigned.

Skills

Strong organizational skills

Fast-paced environment

High attention to detail

Customer service experience

Computer and internet proficient

Education

High school diploma or GED

0-2 years mail department experience

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

The Mail Specialist I processes mail for a centralized accounting processing center. This is an accounting support position in a fast-paced centralized accounting services environment providing financial services to community associations throughout North America.

Job Duties and Responsibilities

• Receive and open incoming mail
• Sort incoming mail by specified criteria
• Distribute incoming mail by utilizing central department mailbox system
• Receive and process outgoing mail utilizing mail equipment
• Maintain mailing equipment
• Maintain inventory of mailing products
• Meet deadlines established by senior staff on the processing of incoming and outgoing mail
• Provide specific returned mail to designated departments for further research
• Occasional overtime may be required
• Occasional work on the weekend may be required
• Other duties as assigned

Requirements

Knowledge and Skills

• Strong organizational skills
• Ability to work in a fast-paced environment
• High attention to detail
• Experience in customer service
• Computer and internet proficient

Education

• High school diploma or GED
• 0-2-year experience working in a mail department and/or fast paced mail processing department or center

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.